PRESENT:

Cllr Rod Morrad

Chairman

Cllr Mrs Yvonne Forrest

Cllr Mrs Lynda George

From item 3

Cllr John Luck

Cllr Alan Marsh

Cllr Mark Skudder

Mrs Roxana Brammer

Clerk

Except item 27

In attendance

1 member of the public

Item no

Minute no 06/07

Action point

1

292

APOLOGIES

An apology for absence was received from

Cllr Mark Colyer

At work

It was proposed by Cllr Marsh, seconded by Cllr Skudder and carried unanimously that this apology be accepted by the Council.

An apology for late arrival was received from Cllr Mrs George.

2

293

DECLARATIONS OF INTEREST AND MEMBERS' REGISTER OF INTERESTS

Cllr Morrad declared a personal interest in item 7d as a governor of the school. Cllr Marsh declared a personal interest in item 9 as being acquainted with a young person who had written to the Council. Cllr Luck declared a personal interest in item 11e as working for the contractor.

3

294

MINUTES OF THE MEETING HELD ON 12 SEPTEMBER 2006

It was proposed by Cllr Marsh, seconded by Cllr Mrs Forrest and agreed that the minutes of the meeting held on 12 September 2006 be signed as a true record.

4

MATTERS ARISING

295

a

C/09/06/4a(233): Dog Bins

Cllr Marsh said both he and Cllr Filmer had been away and the problems with emptying remained.

5

CASUAL VACANCY

296

No applications to fill the vacancy had been received. The period of having to give notice of the vacancy expired on 8 November and the item would be removed from the agenda for the meeting to be held on 14 November.

6

PLANNING

297

a

Applications

No applications had been received. The responses to the out of time applications as listed on the agenda were ratified.

298

b

Decisions

No decisions had been notified.

299

c

Appeals and Other Matters

None.

300

d

Licensing Applications

None

7

FINANCE

301

b

Bank Balances

The bank balances as listed on Appendix A were noted.

302

b

Cheques signed since last meeting

None.

303

c

Accounts for Payment

It was proposed by Cllr Luck, seconded by Cllr Skudder and agreed that the accounts as listed on Appendix A be paid (cheques 102179 – 102183, 102186).

304

d

Pantomime Visit by Allhallows Primary School

Rather than go to the theatre, the school was now suggesting that a theatre group would

visit the school and involve the pupils in a pantomime production. The cost was under £300. It was proposed by Cllr Luck, seconded by Cllr Mrs Forrest and agreed the Council pay for this activity as part of youth provision for primary age children.

305

e

KAPC AGM

Cllrs Morrad and Marsh would attend the KAPC AGM at a cost of £7.50 each. (cheque 102187).

8

GRANT APPLICATIONS

306

a

1st Allhallows Guides, Brownies and Rainbows

It was proposed by Cllr Mrs Forrest, seconded by Cllr Skudder and agreed the autumn term hall hire for the 1 st Allhallows Guides, Brownies and Rainbows be paid under S19 of the Local Government (Miscellaneous Provisions) Act 1976 (cheque 102188).

307

b

Royal British Legion Poppy Appeal

It was proposed by Cllr Mrs George, seconded by Cllr Marsh and agreed a grant of £100 be made under S137 of the LGA 1o972 (cheque 102189).

9

YOUTH COMMITTEE

308

a

Minutes of the Last Meeting

The minutes of the meeting held on 18 September were received.

309

b

Chairman's Report

Cllr Skudder referred to the minutes of the last meeting. He had spoken to Brown Owl about visits to the pantomime. The young people who had attended were considering what they wanted on the kick wall. It had been made clear to them that it had to have a wider interest than just football. Parents had been found to be responsible for nets. Bourne Leisure were making use of their multi-court for a knock out football tournament in November. The Clerk had approached the new people at the Golf Club and Bill Budd would be attending the January meeting of the committee. Cllr Marsh had received a letter from a 12-year-old who had some ideas and he would be invited to the next meeting.

310

b

Mothers and Toddlers

Cllr Mrs Forrest reported the numbers were growing, there were now about 5 regulars and it was hoped now they met on Tuesdays more people would be able to attend.

10

HIGHWAYS AND TRANSPORT

311

a

Footpaths

Cllr Marsh reported he hoped to collect the strimmer the following Monday and clear the old Avery Way with Denis Brown. Vivienne Kent was still having problems getting legal advice on the status of this road; it was still metalled and it was imperative it was re-instated.

312

b

Tree Warden's Report

In Cllr Colyer's absence, there was no report.

313

c

Lighting

Nothing to report.

314

d

Transport

Cllr Marsh had attended a meeting on the future of the “Villager” bus. The funding ceased in September 2007 and a steering group was being formed to take over. There had been no complaints about the regular services, the timekeeping had improved.

315

e

Binney Road

Cllr Mrs Forrest reported that it was now difficult to see round the bend and asked that the bushes be cut back.

11

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

316

a

Caretaking

Nothing to report.

317

318

b

Village Hall

i  General Matters. Cllr Mrs had nothing to report.

ii  Hardstanding area. Nothing further had been heard from Cllr Filmer and Cllr Morrad had no further information either.

319

c

Recreation Ground

The youth shelter had been burnt out again and had been disposed of.

320

d

All Saints Allotments

Cllr Marsh reported he and the Clerk were still trying to contact the adviser that had been suggested to them by the Allotment Association. The caretaker would spray the weeds again.

321

e

Woodland, Avery Way

In Cllr Colyer's absence, there was no report.

322

323

324

f

Cross Park

i   General maintenance. Nothing to report

ii   Grant funding. Cllr Mrs George and the Clerk had an appointment to meet Symone Krista.

iii  Association. Cllr Mrs George said that Cllr Morrad had joined the Committee. There would be a walk round the park on the following Monday. Suggestions had been made about horse riding.

13

325

GRASS CUTTING

Nothing to report.

14

RURAL LIAISON COMMITTEE

326

a

Representative's Report

Cllr Morrad had attended the last meeting for Cllr Marsh. Speakers had been Inspector Robin Wharfe on the increase of PCSO's; Kent Youth; Catherine Smith on the walking festival and Andy McGrath on flytipping. Cllr Marsh's request for name badges for parish councillors had been raised by Cllr David Coomber and had been deferred until after the May elections. The meeting had been hosted by Cliffe and Cliffe Woods Parish Council.

327

328

329

b

Rural Liaison Grant Projects

i   Noticeboards. These were still not finished.

ii   Picket fence phase II, village hall. No progress could be made until the hardstanding had been done.

iii Cross Park sign. Now installed.

14

KAPC/MEDWAY AREA COMMITTEE

330

a

Representative's Report

No meeting had been held.

15

POLICE MATTERS

331

a

Police Liaison Representative's Report

Cllr Luck had nothing to report.

332

b

Speedwatch

Isle of Grain PC would be hosting a meeting.

16

COMMUNICATIONS

333

a

Villagers' Life Magazine

Cllr Marsh said the magazine continued to flourish. Cllr Skudder volunteered to help Cllr Marsh with the distribution. .

334

b

Website

The search engine was now live and was working well.

17

335

QUALITY PARISH COUNCIL STATUS

Cllr Skudder would take the surgery to be held on 4 November.

18

336

CLERK'S REPORT

Nothing to report.

19

VITAL VILLAGES

337

It was understood Catherine Smith and Cllr Beckey were writing the document.

20

338

CONSULTATION

No documents received.

21

CORRESPONDENCE

339

a

National Grid – Gas Pipeline Isle of Grain to Shorne

The exhibition to be held on 12 October at the Manor Hotel, Gravesend was noted.

22

340

REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.

23

ANY OTHER BUSINESS

341

a

Medway Signs

Cllr Skudder referred to the new Medway signs and asked about ones for Allhallows. It was believed the signs were being rolled out.

24

342

RESOLUTION TO EXCLUDE PRESS AND PUBLIC

It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that the first and second items were legal matters and the third referred to a named service provider.

25

343

THE BRIMP

The Clerk had not yet been able to complete the business plan.

26

344

VILLAGE HALL ROOF

Cllr Mrs Forrest said she and the Clerk had an appointment with the Council's solicitors. She had spoken to a tarpaulin maker and a contractor who could put it up and the total cost would be under £2000. In view of the urgency of making the hall weather proof, it was proposed by Cllr Skudder, seconded by Cllr Mrs Forrest and agreed to suspend standing orders and accept the verbal quotations received by Cllr Mrs Forrest.

27

345

CLERK

The Clerk was asked to withdraw for this item. The Chairman said he would write the minute.

Cllr Morrad proposed that in view of the documentation presented regarding the employment status of the Parish Clerk that:

i   Roxana Brammer is offered a contract of employment giving her employment status from the self-employed status, which she is currently employed under.

ii  The contract of employment to be agreed by the Parish Council prior to the joint signing of said document.

iii That for legal reasons the vote be recorded.

Seconded by: Cllr Mrs Y Forrest.

A member reminded the meeting that no members could now be personally surcharged.

A recorded vote was as follows:

Cllr R Morrad for the proposal.

Cllr Mrs Y Forrest for the proposal.Cllr Mrs L George for the proposal.

Cllr J Luck for the proposal.Cllr A Marsh for the proposal.

Cllr M Skudder for the proposal.

It was further resolved that the Chairman draws up a draft contract of employment in consultation with the Clerk.