C/04/2007/1-26

PRESENT:	Cllr Rod Morrad	Chairman
	Cllr Mrs Yvonne Forrest
	Cllr Mrs Linda George
	Cllr John Luck
	Cllr Alan Marsh
	Cllr Mark Scudder
	Mrs Roxana Brammer	Clerk
	Mrs Debbie Umpleby	Clerk
In attendance	PC Hucks Phil Filmer	Medway Council
	20 members of the public

Before commencing the meeting, the Chairman welcomed, Phil Filmer, PC Hucks and the members of the public to the meeting and opened the public session.

Complaints were received regarding excessive noise on Saturday night which took place both inside the hall and in the car park, spilling into the road. An 18 th birthday party was in progress at the hall and the trouble was alleged to have been caused by youths from surrounding villages gate-crashing. Damage was caused to a neighbouring fence.

The deposit of £100 would be withheld and used to repair the damage. The Chairman stressed that where criminal acts were in progress the police should be called.

There was further discussion regarding the installation of the Container in the old school playing field. It was explained that this was delayed due to the consultation process and insurance and health and safety issues.

The installation of “Kick Wall” was also mentioned, which Cllr Skudder said was in hand.

A discussion followed on the use of the Pavilion and Country Park . The Chairman explained that it was intended to be an amenity which all ages could use and enjoy.

Arrangements for the rubbish clearance of private roads not cleaned by Medway Council were to be put in place.

The Chairman thanked the members of the public for their attendance and opened the meeting.

Item no Minute no 07/08			Action point
1 1		APOLOGIES An apology was received from Cllr Mark Colyer At work It was proposed by Cllr Marsh, seconded by Cllr Mrs George and carried unanimously that this apology be accepted by the council.
2		CODE OF CONDUCT
2	a	Declarations of Interest and Members' Register of Interests Cllr Luck declared a personal interest in item 12f as working for the contractor.
	b	Standards Committee Nothing to report
3 3		MINUTES OF THE MEETING HELD ON 13 MARCH 2007 It was proposed by Cllr Luck, seconded by Cllr Mrs Forrest and agreed that the minutes of the meeting held on 23 March 2007 be signed as a true record.
4		MATTERS ARISING
4		There were no matters arising

5		PLANNING
5	a	Applications No applications had been received.

6	b	Decisions No decisions were taken

7	c	Appeals and Other Matters No matters were raised.
8	d	Licensing Applications None
		FINANCE
9	a	Bank Balances The bank balances as listed on Appendix A were noted.
10	b	Cheques signed since last meeting It was proposed by Cllr Marsh, seconded by Cllr Skudder and agreed the cheques signed since the last meeting be ratified.
11 12	c	Accounts for Payment It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the accounts as listed on Appendix A be paid (cheques 102243 – 102248). Village Grass Cutting Nothing to report
8 13	a	Renewal Of Contracts Allianz Cornwall Insurance It was agreed to include an addition £800 cover for Mothers and Toddlers play equipment and employees indemnity. DU to write to ACI .	DU
14 15	b c	Kent/Parish/Town/Council/Website Agreement It was agreed to renew this agreement Agreement with Clive Stanley Associates This was agreed but only for a twelve month period	DU DU
9		PERSONNEL
16	a	Recruitment Cllr Morad welcomed Mrs Debbie Umpleby as the new Parish Clerk. Mrs Brammer was thanked for all her hard work as Parish Clerk.

10		YOUTH COMMITTEE
17	a	Chairman's Report Cllr Skudder said that ideally there should be two Kick Walls with a tarmac area in between. However tarmac was expensive and we could start with one Kick Wall and add the tarmac and additional wall in year two. The football team wished to stay in Strood. Cllr Marsh proposed that Cllr Skudder proceeded with the purchase of the Kick Wall, and this was seconded by Cllr Luck.
18	b	Mothers and Toddlers Cllr Mrs Forrest said the group was running well, and there had been an increase in attendance.
11		HIGHWAYS AND TRANSPORT
19	a	Public Footpaths Nothing to report .
20	b	Tree Warden's Report Cllr Colyer would stay as Tree Warden. No report was received.

21	c	Lighting Nothing to report.
22	d	Transport Yellow reflector poles would be an improvement. DU to write to Phil Moore at the Highways Dept Medway Council.	DU
23	e	Any Other Matters

12		MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY
24	a	Caretaking Kathy has asked for a further Skip. Cllr Luck is to arrange.	JL
25 26 27	b c	Village Hall There is no further news on the roof dispute as we are awaiting tenders. 1 General matters nothing to report 2. Cleaning The temporary cleaner wishes to stay on, but a letter is needed to allow authorities to be contacted. 3.Hardstanding area Play Rockers are to be ordered after tarmac has been laid.
28 29 30	c	Recreation Ground 1.General Matters Nothing to report 2. Lighting Nothing to report 3. Lease The woodlands need to be taken off the lease. DU to contact Property Services at Medway Council	DU
31	d	All Saints Allotments The Beckett brothers have agreed to remove the gate. There is an issue of damage to Seeboard's equipment.

32	e	Woodland , Avery Way Nothing to report.
33 34 35	f	Cross Park 1 General maintenance . Nothing to report. 2 Site meeting with potential users The New Council to discuss meeting with Carly Stoddart and Caroline Dickenson. 3 Pavilion £500 has been paid to the Architect with £100 withheld until completion. Nothing to report.
13 36	a	Rural Liaison Committee Representative's Report Cllr Marsh reported that Allhallows is to host the AGM on the 26 June at Allhallows Primary school . A buffet is required .	DU

37	b	Rural Liaison Grant 1 Picket fence phase II, village hall. A quote will be obtained as soon as the tarmac has been laid.
14		KAPC/MEDWAY AREA COMMITTEE
38	a	Representative's Report No report received.
15		POLICE MATTERS
39	a	Representative's Report Nothing to report.
40	b	Letter from Chief Inspector Wedlake No reply has been received as yet.

41	c	Speed Watch Ellen Johns is to arrange a meeting with all volunteers in High Halstow
16 42		Allhallows grounds Redevelopment Action team No meeting had been held.
17		COMMUNICATIONS
43	a	Villagers' Life Magazine Cllr Marsh met with Cllr Stanney, and Mrs Brammer. It was reported that it had been agreed that 90% of the cost would be born by Allhallows Parish council and 10% by St Mary Hoo Parish Council. The whole Magazine should be vetted. Deadlines were agreed as follows:- 1.Submissions to Maggie by the 10th of Month 2.Magazine must be with the Chairman for proof reading by the 19th of the month 3. Magazine should then be corrected if necessary and go to print. 4. The Magazine should be ready for circulation of on the 1st of the month.
44	b	Website Nothing to report
18 45		Clerk's Report The new Clerk has only been in the job for 12 days so nothing to report .
19 46		Consultation documents Nothing to report.
20		Correspondence
47		Nothing to report.
21 48		Annual Parish Assembly Meeting 24 April Unfortunately there is no buffet this year as the Primary school person, who normally provided this had now left. A speaker from RSPB has been arranged.

22 49		REPORTS AND CIRCULARS none
23 50		ANY OTHER BUSINESS The Chairman reported that only Cllrs Morrad, March, and Luck had applied for re-election and that a Notice of Co-Option would need to be issued .

25 51		RESOLUTION TO EXCLUDE PRESS AND PUBLIC It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that they referred to matters sub judice.
26 52		THE BRIMP The need to establish the costs of the services of DGB Commercial Solicitors so far were discussed. It was decided to arrange a meeting between both sides of this dispute with there solicitors before embarking on the addition expense of legal action.
26 53		VILLAGE HALL ROOF Cllr Mrs Forrest reported we are still awaiting tenders from Mr Peter Spink.	YF/DU

The Chairman closed the meeting at 9.45 pm approx.

C/04/2007/1-26

APOLOGIES

Appeals and Other Matters

Public Footpaths

Consultation documents