C/05/2007/1-3

PRESENT:		Cllr Rod Morrad	Chairman
		Cllr Alan Marsh
		Cllr John Luck

		Mrs Debbie Umpleby	Clerk

Item no Minute no 07/08				Action point
1 57	Councillors Declaration of acceptance of Office Cllrs Morrad, Marsh, and Luck all accepted the office of Councillor.
2 58	ELECTION OF CHAIRMAN Cllr Rod Morrad was nominated by Cllr Marsh, seconded by Cllr Luck and agreed unanimously that Cllr Rod Morrad be Chairman for the coming year.
3 59	CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE The Chairman signed his declaration of Acceptance of Office.
4 60	APOLOGIES FOR ABSENCE All present
5 61	ELECTION OF VICE-CHAIRMAN It was proposed by Cllr Morrad, seconded by Cllr Luck and agreed unanimously that Cllr Alan Marsh be Vice-Chairman for the coming year.
6	VICE CHAIRMAN'S DECLARATION OF ACCEPTANCE OF OFFICE

62	The Vice-Chairman signed his declaration of Acceptance of Office.
7	ADOPTION OF CODE OF CONDUCT

63	It was proposed by Cllr Morrad and seconded by Cllr Marsh to adopt the Parish code of conduct and section 12.2 which stated that where a member had a prejudicial interest in any business of the authority, they may attend and speak at the meeting but could not vote and must leave the meeting before a vote was taken.
8	DECLARATIONS OF INTEREST AND ALTERATIONS TO THE REGISTER

64	None were received

9		APPOINTMENT OF COMMITTEES
65	a	Planning Committee The Chairman and Vice-Chairman, ex officio; deferred cooption
66	b	Finance Committee The Chairman and Vice-Chairman, ex officio; deferred cooption
67	c	Youth Committee The Chairman and Vice-Chairman, ex officio; deferred cooption


10		APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES
68	a	Rural Liaison Sub Committee Cllr Morrad proposed and Cllr Luck seconded Cllr Marsh.

69	b	KAPC Medway Area Committee deferred cooption

70	c	Police Liaison Committee Cllr Marsh proposed and Cllr Morrad seconded Cllr Luck.
71	d	Hall Management Committee deferred cooption
11		APPOINTMENT TO OTHER POSTS
72	a	Footpaths Officer deferred cooption
73	b	Tree Warden deferred cooption
74 12	c	Transport representative Cllr Marsh was proposed by Cllr Morrad, seconded by Cllr Luck. TO ASSIGN OTHER RESPONSIBILITIES
75 76	a b	Recreational Ground deferred cooption Allotments Cllr Morrad proposed and Cllr Luck seconded Cllr Marsh.
77 78 79 80	c d e f	Cross Park deferred cooption Avery Way Woodland deferred cooption Mothers and Toddlers deferred cooption Villagers' Life Magazine Chair and Vice-Chair to vet magazine.

13		CHAIRMAN'S ALLOWANCE
81		Cllr Marsh proposed that the budget figure of £250.00 should remain .This was seconded by Cllr Morrad.

14		MINUTES OF THE ORDINARY MEETING HELD ON THE 12 APRIL 2007
82		It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the minutes of the meeting held on the 12 April 2007 be signed as a true record.
15 83		MATTERS ARISING NOT OTHERWISE ON THE AGENDA There were no matters arising
16		PLANNING
84 85	a b	Applications The proposed housing on the land adjoining the Rose & Crown Public House has been approved. An application has been received No: MC2007/0734 ref Bay Tree Farm. A public meeting will be held at 6.00pm at Allhallows Primary school on the 25 May 2007 to discuss this. Decisions none at the date of the Agenda
86	c	Appeals and other Matters None

Licensing Applications

None

Finance-Appendix A

Bank Balances

The Bank Balances as listed in Appendix A were noted.

Cheques signed since the last meeting

The cheques signed since the last meeting were ratified.

Accounts for payment

It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the accounts listed in Appendix A be paid (102251-102259).

Internal Audit

The current auditor is to discontinue with Allhallows parish council and a new auditor is to be appointed.

Audit Commission Annual return 2006/07

It was proposed by Cllr Marsh seconded by Cllr Luck and agreed the Annual return be signed on behalf of the Council by the Chairman and the Clerk.

GRANT APPLICATIONS .

none

YOUTH COMMITTEE

Chairman's report

This was deferred

Mothers and Toddlers

This was deferred

HIGHWAYS AND TRANSPORT

nothing to report

Footpaths

No complaints have been received

Tree Wardens report

The report was deferred

Lighting

The report was deferred

Transport

1.Representatives report

Cllr Marsh reported that the Sunday bus was increasingly used. The Arriva bus ran on New Year's day but had not been advertised. It was necessary to ensure that if it was running this year that the public were informed.

2. Medway Local transport Plan

Nothing to report

100

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

Caretaking

The report was deferred

101	b	Village Hall 1. General matters The report was deferred 2. Roof The report was deferred 3.Hardstanding area-paving and fencing The contract is out to competitive tendering
102 103 104	c d e	Recreation Ground The grass has been cut and the pitch marking ordered. All saints allotments 1. General matters The problem with the gate is still not resolved. There will be a Finance meeting to consider the budget . Cross Park 1. General Matters It was reported that there is rubbish being dumped at the back of Avery Close. A letter is to be sent to residents of the bungalows 1-4 and the houses 180-230E. 2. Cross Park Association Committee meeting Cllr Luck has cut the grass
23 105 24 106		GRASS CUTTING Nothing to report RURAL LIAISON COMMITTEE Representative's Report Cllr Marsh reported that Allhallows is to host the AGM on the 26 June at Allhallows Primary school. A buffet is to be provided by "Icing on the Cake”. It was agreed that a £20 deposit should be sent, and this should come out of the budget for Chairman's expenses
25 107		KAPC/MAC No meeting has been held
26 108		POLICE LIAISON Cllr Luck reported that the meeting due to be held on the 1st May 2007, had been cancelled. He had not been informed of this. It is possible that these meeting will be suspended as there were complaints about police response at the last meeting.
27 109		COMMUNICATIONS The Clerk read out a letter from the KCC regarding The Kent Mineral Development framework.
28		VILLAGER'S LIFE MAGAZINE
110		It was agreed that the publisher should be informed of the new deadlines.

29		WEBSITE
111		Nothing to report

30 112		QUALITY PARISH COUNCIL It was agreed that this should come off the agenda for four years.
31 113		CLERK'S REPORT The Clerk would be attending the annual KAPC training day on the 16 May 2007.
32 114		VITAL VILLAGES This is suspended due to reduced Government grants
33 115		CORRESPONDENCE None was received
34 116		REPORTS AND CIRCULARS None was received
35 117		ANY OTHER URGENT BUSINESS AT THE CHAIRMAN'S DISCRETION None

36 118		RESOLUTION TO EXCLUDE PRESS AND PUBLIC It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that they referred to matters sub judice.
38		The Brimp
119		It appears that a resolution to this problem will be reached soon

The Chairman closed the meeting at 9.10 pm.

C/05/2007/1-3

Councillors Declaration of acceptance of Office

Police Liaison Committee

Applications