C/12/2007/1-21

PRESENT:

Cllr Rod Morrad

Chairman

Cllr Alan Marsh

Vice-Chairman

Cllr James Duncan

Cllr Mrs Yvonne Forrest

Cllr Roy Gladdish

Cllr John Luck

Cllr Mark Skudder

Mrs Debbie Umpleby

Clerk

In attendance

Members of the Chalet Association and other residents.

Item no

Minute no 07/08

Action point

1

370

APOLOGIES

An apology was received from

Cllr Mrs George Husband unwell

It was proposed carried unanimously that this apology be accepted by the council.

2

CODE OF CONDUCT

371

a

Declarations of Interest and Members' Register of Interests

Cllr Luck declared a personal interest in item 12e (Cross Park) as working for the contractor.

372

b

Standards Committee

Cllr Marsh reported that the rules changed in the summer and councils can now deal with their own cases.

3

373

MINUTES OF THE MEETING HELD ON 13 NOVEMBER 2007

It was agreed that the minutes of the meeting held on 13 November 2007 be signed as a true record.

4

MATTERS ARISING

374

There were no matters arising.

5

PLANNING

375

a

Applications-MC2007/11

There were no objections to this application.

376

b

Decisions – there were none at the time of the meeting.

377

c

Appeals and Other Matters

There were no appeals or other matters.

378

d

Licensing Applications

The Clerk reported that the Licence holders of the Rose and Crown were Sitec Ltd. The clerk is to contact the licensing office to enquire why the council was not informed.

DU

6

FINANCE

379

a

Bank Balances

The bank balances as listed on Appendix A were noted.

380

b

Cheques signed since last meeting

It was agreed the cheques signed since the last meeting be ratified.

381

382

c

d

Accounts for Payment

It was agreed that the accounts as listed on Appendix A be paid (cheques 102344 – 102356).

Audit Report

1. Asset Register

An inspection for valuation purposes of the land and buildings owned by the council or on a long lease is to be arranged.

2. Review of Standing Orders and Financial Regulations.

The revised Financial Regulations were agreed in principle. The clerk will amend format and present to the council.

7

383

INSURANCE

A review of the insurance is to be undertaken.

8

384

VILLAGE GRASS CUTTING

There was no report received and this item will cease to be on the agenda.

9

385

a

HIGHWAYS AND TRANSPORT

 Public Footpaths

The public footpath opposite the school and by the doctor's surgery needs clearing. The clerk to contact the Volunteer Action Group through a part-time Medway Council Officer. The beacon by the water tower is rotten. Medway Council and Southern Water are to be informed.

DU

386

b

Tree warden's report

Nothing to report

387

c

Transport

1.Representatives Report

Nothing to report

388

389

d.

2.Medway Local Transport Plan

Concerns were raised that the last bus from Chatham to Allhallows is 6.30pm.

Any other matters

Parking problems in Binney Road continue. The PCSO is to be informed. There are pot-holes at the entrance to Avery Way needing repair. The area by the shops at the end of the private road is not being maintained although the boundary clearly shows that the road ends at number 180. MC to be informed.

10

390

11

GRANT APPLICATIONS

EON require further quotes from the Village Hall Committee for the car park. Quotes for the restoration of the Brimp are to be obtained.

YOUTH COMMITTEE

391

a

Chairman's Report

There was nothing to report as we await the result of the grant application from the Brimp.

392

b

Mothers and Toddlers

Cllr Mrs Forrest reiterated that the numbers were picking up, and that the group would close until the 8 January 2008. A Christmas party was held.

12

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

393

a

Caretaking

Nothing to report

394

395

396

b

Village Hall

1.General matters

Nothing to report

2.Cleaning

This was discussed under confidential.

3. Roof

This will be dealt with under the confidential section of the meeting

397

398

c.

Recreation Ground

1. General Matters

Nothing to report

3. Lease

The clerk has received a letter with terms and conditions of the five year lease from Medway Council. Some concerns were raised which the Clerk will bring to MC.

399

d.

All Saints Allotments

The twelve plots have now been laid out. Additional quotes are to be obtained to bring the water into the allotment area from the main supply.

YF

400

401

402

403

e.

Cross Park

1.General Matters

A new padlock has been put on the gate. A quote is o be obtained for lopping the evergreen trees overlooking 2 Avery Close.

2.Cross park Committee

This committee is inactive at present.   

3.Pavilion

There is no news on planning consent as yet.

4.By-Law-use of motor vehicles

Nothing to report

13

404

14

405

15

406

a.

RURAL LIAISON COMMITTEE

Representative's Report

Cllr Marsh reported that a meeting had been held on the 27 November. The police would review the benefit of the speed cameras installed in November in the New Year. The Chatttenden redevelopment workshops would be arranged in January. (See October minutes).

KAPC/MEDWAY AREA COMMITTEE

Representatives Report

The minutes of the AGM have been received.

POLICE LIAISON

Representatives Report

The next meeting is to be arranged in the New Year possibly February.

407

b.

Speed Watch

There was nothing new to report.

16

408

409

a.

b.

COMMUNICATIONS

Allhallows Life Magazine

An additional 45 copies have been requested and spare copies are to be left at the shop.

Website

The Website manager sent a report to the meeting, that in the past 12 month rolling period, we have had some 26,390 hits on the Allhallows Parish Council website. For the last complete month of November 2007, the statistics counted 2184 hits.

Recent tasks have included adding some pages from Dec/Jan Allhallows Life Magazine, updating details of the Villager rural excursions, and adding a seasonal greeting from the Parish Council with some festive decorations.

17

410

CLERK'S REPORT

The clerks reported that she had written to Brompton Barracks regarding Cross Park , and to MC regarding the removal of trees and the lack of a play park re planning application ME94/0471. Matters under confidential had also been quite active during the month.

18

411

CORRESPONDENCE

The clerk had received a letter from MC regarding the lease on the recreation ground-see under minute 398. A letter was received concerning the Community Responder scheme from the South East Coast Ambulance Service. Anyone interested should contact 01273 897836 or email Responder@Secamb.nhs.uk . Victim support are looking for volunteers. Their contact number is 01634 401733. A letter of complaint was received from the manager of the pre-school play group regarding the recent meeting held at the Village Hall. A letter requesting that the trees in front of 45 St Andrews Walk be lopped was also received.

19

412

CHAIRMAN'S ANNOUNCEMENTS

There were no Chairman's announcements.

20

ANY OTHER URGENT BUSINESS

413

There was no other business.

21

414

RESOLUTION TO EXCLUDE PRESS AND PUBLIC

It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that they referred to matters sub judice.

1.Village Hall Roof

415

See confidential section attached for members only

2.Employment issues

416

See confidential section attached for members only.

The Chairman closed the meeting at 9.40 pm

Signed ………………………………………………………..Chairman