PRESENT:

Cllr Rod Morrad

Chairman

Cllr Mark Colyer

Cllr Mrs Yvonne Forrest

Cllr John Luck

Cllr Alan Marsh

Mrs Roxana Brammer

Clerk

In attendance

1 member of the public

Item no

Minute no 06/07

Action point

1

451

APOLOGIES

Apologies for absence were received from

Cllr Mrs Linda George

indisposed

Cllr Mark Skudder

At work

It was proposed by Cllr Marsh, seconded by Cllr Mrs Forrest and carried unanimously that these apologies be accepted by the Council.

2

CODE OF CONDUCT

452

a

Declarations of Interest and Members' Register of Interests

Cllr Luck declared a personal interest in item 11f as working for the contractor. Cllr Colyer declared a personal interest in item 11a as being related to the caretaker.

453

b

Standards Committee

Cllr Marsh said the meeting scheduled for the beginning of January had been postponed until the new Code was published.

3

454

MINUTES OF THE MEETING HELD ON 12 DECEMBER 2006

It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the minutes of the meeting held on 12 December 2006 be signed as a true record, subject to the following amendment:

Minute 435, second sentence: substitute “Grey Green” with “Clarkes Coaches”.

4

MATTERS ARISING

455

a

C/12/06/4a(399): Dog Bins

Cllr Marsh said he was still pursuing this with Cllr Filmer.

5

PLANNING

456

a

Applications

No applications had been received.

457

b

Decisions

No decisions had been notified.

c

Appeals and Other Matters

458

i

Damhead Creek Scoping Report

Received.

459

d

Licensing Applications

None

6

FINANCE

460

b

Bank Balances

The bank balances as listed on Appendix A were noted.

461

b

Cheques signed since last meeting

None.

462

c

Accounts for Payment

It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the accounts as listed on Appendix B be paid (cheques 102214 – 102217), with the addition of £52.97 to Yvonne Forrest, reimbursement equipment for Mothers and Toddlers (cheque 102218).

7

463

GRANT APPLICATIONS

None.

8

464

PERSONNEL

Cllr Morrad stated that the working party would be asked to respond to the second phase of draft documents in time for the next meeting.

9

YOUTH COMMITTEE

465

a

Chairman's Report

In Cllr Skudder's absence there was no report. It was expected that a representative from the Golf Club and Mr Turner (junior football) would be in attendance for the next meeting.

466

b

Mothers and Toddlers

Cllr Mrs Forrest said the group was running well.

10

HIGHWAYS AND TRANSPORT

467

a

Footpaths

Cllr Marsh said that he would no longer be able to carry out the physical side of his role as Footpaths Officer. Cllr Colyer had offered to help and Cllr Marsh proposed that the caretaker be asked to do some of the work on occasion, as extra hours. This was seconded by Cllr Mrs Forrest and agreed. Cllr Marsh had completed a footpaths survey.

468

b

Tree Warden's Report

Cllr Colyer had planted 250 walnuts throughout the village.

469

c

Lighting

Cllr Colyer said that the light at the junction of St David's Road was causing problems. Anti-social behaviour by youths had diminished when it had been out but had increased since it had been repaired. It was agreed to suggest that the light be de-commissioned.

470

d

Transport

Cllr Marsh said that the resident complaining about “The Villager” had contacted the SE Region Traffic Division. Medway Council was aware of the situation. Responses to the letter about the last 191 bus service, asking for support, had been received. Some parishes had yet to meet. Stoke Parish Council had written directly to Arriva, instead of indicating support to Allhallows Parish Council, so that Cllr Marsh could refer the matter back to the Rural Liaison Committee. The reply from Arriva had not been encouraging, but Cllr Marsh felt that Rural Liaison might still ask him to pursue it. The bus shelter outside the shops had been vandalised and it was agreed that Medway Council be asked to remove it.

471

e

Binney Lane

Cllr Mrs Forrest reported a very deep pothole in Binney Lane.

11

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

472

a

Caretaking

The hall grounds had been full of litter following a New Year party in the hall. Cllr Mrs Forrest would report this to the Village Hall Committee.

473

474

b

Village Hall

i  General Matters. Cllr Mrs Forrest said the next meeting was the following week. The tree was still overhanging the garden of 28 Stoke Road. Cllr Colyer said he would fell the tree, pruning back would not solve the problem.

ii  Hardstanding area. Quotes were being obtained.

475

c

Recreation Ground

Nothing to report.

476

d

All Saints Allotments

Cllr Marsh reported on the meeting with Paul Schmoeger. He was drawing up a layout. The plots could then be pegged out and people could start. Installation of water and a hardstanding area could follow.

477

e

Woodland, Avery Way

Cllr Colyer had removed dangerous trees.

478

479

f

Cross Park

i  General maintenance. The pavilion had been damaged and the Becketts had been asked to repair it.

ii  Grant funding. Robert Emby would charge a flat fee of no more than £750 for the necessary drawings. It was proposed by Cllr Marsh, seconded by Cllr Colyer and agreed to accept.

12

480

GRASS CUTTING

Simon Swift had asked Ian Fleming to provide figures but these had not yet been received.

13

RURAL LIAISON COMMITTEE

481

a

Representative's Report

Cllr Marsh said the next meeting was on 30 January.

482

483

b

Rural Liaison Grant Projects

i  Noticeboards. Andy Punter would not be able to make a template as he did not have the right equipment.

ii  Picket fence phase II, village hall. No progress could be made until the hardstanding had been done.

14

KAPC/MEDWAY AREA COMMITTEE

484

a

Representative's Report

No meeting had been held.

15

POLICE MATTERS

485

a

Police Liaison Representative's Report

Cllr Luck said no meeting had been held.

486

b

Speedwatch

St James Isle of Grain PC would be hosting another meeting. Cllr Marsh said there were 3 volunteers so far.

16

487

ALLHALLOWS GROUNDS REDEVELOPMENT ACTION TEAM

Cllr Marsh reported the next meeting would probably be during February. He was on a working party which had been set up to plan for the opening of the sensory garden.

17

COMMUNICATIONS

488

a

Villagers' Life Magazine

Cllr Marsh reported that a delivery person was needed in St Mary Hoo. There was discussion about the council tax payers on the holiday park, whose individual chalets or caravans could not be identified. The Manager allowed copies to be kept in reception so they could be picked up. It was agreed that fewer copies would be ordered of issues published during the close season.

489

b

Website

Nothing to report.

18

490

QUALITY PARISH COUNCIL STATUS

The next surgery would be on 3 March and Cllr Mrs Forrest would be in attendance. One member of the public had attended the January session and had been concerned about dogs. Medway Council's dog warden would be asked to write an article for the April/May issue of the magazine.

19

491

CLERK'S REPORT

Nothing to report.

20

VITAL VILLAGES

492

It was understood from Cllr Beckey this was with Catherine Smith and that because of her current workload at Medway Council, progress was temporarily suspended.

21

493

CONSULTATION

No documents received.

22

CORRESPONDENCE

494

a

2012 Olympics Dinner with Sir Steve Redgrave

Received.

23

495

REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.

24

496

ANY OTHER BUSINESS

No other matters were raised.

25

497

RESOLUTION TO EXCLUDE PRESS AND PUBLIC

It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that they referred to matters sub judice.

26

498

THE BRIMP

The business plan had been submitted.

26

499

VILLAGE HALL ROOF

Cllr Mrs Forrest reported the building surveyor had been engaged.