C/11/2007/1-21

PRESENT:	Cllr Rod Morrad	Chairman
	Cllr Alan Marsh	Vice-Chairman
	Cllr James Duncan
	Cllr Mrs Yvonne Forrest
	Cllr Mrs Lynda George
	Cllr Roy Gladdish Cllr John Luck

	Mrs Debbie Umpleby	Clerk
In attendance	Members of the Chalet Association and other residents.

Before commencing the meeting, the Chairman welcomed members of the Chalet Association and other residents

Item no

Minute no 07/08

Action point

322

APOLOGIES

An apology was received from

Cllr Mark Skudder At Work

It was proposed by Cllr Mrs Forrest, seconded by Cllr Mrs George and carried unanimously that this apology be accepted by the council.

CODE OF CONDUCT

323

Declarations of Interest and Members' Register of Interests

Cllr Luck declared a personal interest in item 12e ( Cross Park ) as working for the contractor.

324

Standards Committee

Cllr Marsh reported that the first panel would be taking place shortly.

325

MINUTES OF THE MEETING HELD ON 9 OCTOBER 2007

It was agreed that the minutes of the meeting held on 9 October 2007 be signed as a true record. The minutes of the Finance Committee of the 6 November were also tabled and agreed. The recommendation of the Finance Committee that the precept should remain at the same level of £35K as for 2006/07 was also agreed.

MATTERS ARISING

326

There were no matters arising.

PLANNING

327

Applications-MC2007/1869

There were no objections to this application.

328

Decisions –there were none at the time of the meeting.

329

Appeals and Other Matters

The withdrawal of Medway Core Strategy and Housing & Mixed use Development Plan Documents was noted.

330

Licensing Applications

The Clerk reported that the Licence was still held by the previous owners. Cllr Mrs George will find out who the present owners are.

FINANCE

331

Bank Balances

The bank balances as listed on Appendix A were noted.

332

Cheques signed since last meeting

It was proposed by Cllr Mrs Forrest, seconded by Cllr Marsh and agreed the cheques signed since the last meeting be ratified.

333

334

Accounts for Payment

It was proposed by Cllr Mrs Forrest, seconded by Cllr Marsh and agreed that the accounts as listed on Appendix A be paid (cheques 102328 – 102337).

Audit Report

1.Asset Register

It was agreed that the land and buildings owned by the council or on a long lease should be valued and a Fixed Asset Register set up.

2. Review of Standing Orders and Financial Regulations.

The Standing orders are in the process of being revised and a new edition will be available in the New Year. The clerk will send out the Financial Regulations to members and these will be reviewed at the December meeting.

3. The Chairman has sent the clerk the Risk Assessment for Stoke Parish Council. The clerk will adapt these to meet the needs of Allhallows Parish Council and carry out a Risk assessment.

335

Insurance

The assault course has now been dismantled and put into storage. It was agreed that the Council should discontinue to insure the assault course and that the buildings now taken over from the Scout Association should be valued and placed on the insurance policy.

336

Village Grass Cutting

There was no report received

337

HIGHWAYS AND TRANSPORT

Public Footpaths

Mark Colyer has now cleared the footpath and hedge up as far as the doctor's surgery. Cllr Forrest is to look into whether the “Ramblers Association” would maintain the footpaths free of charge.

338

Tree warden's report

Nothing to report

339

Transport

1.Representatives Report

Cllr Marsh reported that the road to Grain had been closed from 4.30pm until 6.30pm on the 13 November due to a pylon having fallen across the road.

340

341

2.Medway Local Transport Plan

The first train from the new Ebbsfleet station will run on the 19 November 2007

Any Other Matters

There were no other matters

342

GRANT APPLICATIONS

There were no grant applications

YOUTH COMMITTEE

343

Chairman's Report

In the absence of Cllr Skudder there was no report.

344

Mothers and Toddlers

Cllr Mrs Forrest reiterated that the numbers were picking up, and that, a first aid talk is being planned for the mums and a “Bounce & Rhyme “session at the library. A Christmas party is also being planned.

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

345

Caretaking

It was agreed that a survey of the litter-pickers area of work be undertaken to assess the time needed for efficient cleaning of each area, and a schedule drawn up.

346

347

348

Village Hall

1.General matters

Nothing to report

2.Cleaning

The cleaner has still not complied with the request from the Council and from the Village Hall committee to fill in the statutory form for employment. It was requested that the clerk speaks with the Chairman of the Village Hall committee and writes to the Secretary in order to resolve this matter.

3. Roof

This will be dealt with under the confidential section of the meeting

349

350

351

Recreation Ground

1.General Matters

The Clerk has written to Matthew Homes requesting that the damaged grass area which has been unsuccessfully seeded be turfed.

2.Lighting

Nothing to report

3.Lease

The clerk has written to Medway council to facilitate the granting of a five year lease.

352

All Saints Allotments

The meeting was suspended whilst a member of the Allhallows & Stoke Allotment Association attended the meeting and said that it would be necessary to lay on water to the site. It was agreed to look at the area and arrange to mark out the allotments. The clerk gave him a list of people you had contacting her regarding the renting of an allotment.

Cllr Mrs Forrest will obtain another quote for the channelling for piping from the allotments to join up with the main supply .

353

354

355

356

Cross Park

1.General Matters

It was reported that a car and trailer had been spotted entering Cross Park and that the padlock had been changed. The clerk had been instructed to inform the police, which she had done. Cllr Luck explained that he had allowed the key to be borrowed for the purposes of clearing a garden backing onto the park. The new padlock had been put on as the original padlock had been damaged. He said he would remove the new padlock and replace it as he had not been given all the keys.

The clerk was requested to contact Brompton Barracks and ask if the Royal Engineers were available to assist with clearing Cross park and the installation of a bridle path.

2.Cross park Committee

Nothing to report

3.Pavilion

The Clerk is to contact Robert Emby regarding where he has got to in his submission for planning consent.

4.By-Law-use of motor vehicles

The clerk having not received a reply form Medway Council legal department has contacted KAPC for advice.

357

358

359

Rural Liaison Committee

Representative's Report

Nothing to report this month

KAPC/MEDWAY AREA COMMITTEE

Representatives Report

There was no report as the representatives were unable to attend the AGM due to other commitments.

POLICE LIAISON

Representatives Report

The next meeting is to be arranged in the New year possibly February.

360

Speed Watch

Cllr Morrad attended the Speed Watch meeting held on the 9 November 2007. Three Volunteers would work together with a board showing the speed. The board is calibrated using a tuning fork.

The disadvantages of Speed Watch were:-

No prosecution would result. The second time that the vehicle registration number came up an email is to be sent to the police. After the third or fourth time the police would positively target the vehicle with a speed gun.

Speed Watch could not operate at night.

Volunteers could only operate Speed Watch from lay-bys.

The cost will be £2K-£3.5K split between the four parish councils. Cllr Phil Filmer will put his ward funding into the scheme. Volunteers will do two hourly stints. Clothing will be provided free.

16 361 362	a. b.	COMMUNICATIONS Allhallows Life Magazine The magazine will be ready for delivery during the first week in December. It was agreed that the front cover should be in colour for Christmas. Sixty less copies are required as the chalet owners would had left for December and January. Website The Website manager reported to the meeting, that in the past 12 month rolling period, we have had some 25,858 hits on the Allhallows Parish Council website. For the last complete month of October 2007, the statistics counted 2351 hits.
17 363		CLERK'S REPORT The clerks reported that she had written to Matthew homes regarding the recreation ground and also to Medway Council regarding granting of the five year lease. She had also contacted KAPC regarding legal issues of By Laws and the Allotments. Matters under confidential had also been quite active during the month.

18 364		CORRESPONDENCE The clerk had received an email from a prospective resident regarding perceived problems with anti-social behaviour in the area.
19 365		CHAIRMAN'S ANNOUNCEMENTS The Chairman reminded members that there was to be a Councillors surgery on the 1st December and asked for volunteers . Cllr Duncan said he would be able to cover the surgery and Cllr Mrs George said she would check whether she would be available.
20		ANY OTHER URGENT BUSINESS
366		There was no other business.
21 367		RESOLUTION TO EXCLUDE PRESS AND PUBLIC It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that they referred to matters sub judice.
		1.The Brimp
368		See confidential section attached for members only
		2.Village Hall Roof
369		See confidential section attached for members only. The Chairman closed the meeting at 9.20 pm

		Signed ………………………………………………………..Chairman