PRESENT:

Cllr Rod Morrad

Chairman

Cllr Mrs Yvonne Forrest

Cllr John Luck

Cllr Alan Marsh

Cllr Mark Scudder

Cllr Roy Gladdish

Mrs Debbie Umpleby

Clerk

In attendance

Members of the Chalet Association and other residents.

Item no

Minute no 07/08

Action point

1

275

APOLOGIES

An apology was received from

Cllr James Duncan At Work

It was proposed by Cllr Marsh, seconded by Cllr Luck and carried unanimously that this apology be accepted by the council.

2

CODE OF CONDUCT

276

a

Declarations of Interest and Members' Register of Interests

Cllr Luck declared a personal interest in item 12e ( Cross Park ) as working for the contractor.

277

b

Standards Committee

Cllr Marsh reported that the meeting scheduled for the 13th September had been postponed and that the meeting of the 27th September had been cancelled.

3

278

MINUTES OF THE MEETING HELD ON 18 SEPTEMBER 2007

It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the minutes of the meeting held on 18 September 2007 be signed as a true record.

4

MATTERS ARISING

279

Concern was again expressed that there was no water provided at the public cemetery. The Clerk had been in touch with Medway Council who stated that the grave yard was a closed cemetery and therefore only minimal maintenance was required. The cost of laying on water could therefore not be justified. Members said that burials were still taking place there and it was not closed. The Clerk will investigate.

DU

5

PLANNING

280

a

Applications

281

b

Decisions –there were none at the time of the meeting.

282

c

Appeals and Other Matters

Concern was raised regarding alterations to the Rose & Crown, which is a listed building.

283

d

Licensing Applications

Questions were raised regarding whether the new owners of the Rose & Crown had applied for a licence.

DU

6

FINANCE

284

a

Bank Balances

The bank balances as listed on Appendix A were noted.

285

b

Cheques signed since last meeting

It was proposed by Cllr Luck, seconded by Cllr Mrs Forrest and agreed the cheques signed since the last meeting be ratified.

286

287

c

d

Accounts for Payment

It was proposed by Cllr Luck, seconded by Cllr Mrs Forrest and agreed that the accounts as listed on Appendix A be paid (cheques 102320 – 102326).

Audit Report

The clerk will meet with Mrs Stedman on the 10/10/2007.

7

288

Insurance

It was agreed that the Council should continue to insure the assault course until it has been entirely removed.

8

289

Village Grass Cutting

There was no report received

9

290

a

HIGHWAYS AND TRANSPORT

Public Footpaths

It was agreed that Mark Colyer should cut and clear the footpath and hedge up as far as the doctor's surgery for £40. It was also agreed that he would do a cut at the allotments for £120.00. Cllr Forrest is to look into whether the “Ramblers Association” would maintain the footpaths free of charge.

YF

291

b

Lighting

Nothing to report

292

c

Transport

1.Representatives Report

The 796 bus had been attacked and a window broken in Bells Lane Hoo. This bus route continues to be well used with two buses a day and three in school holidays.

293

294

e.

2.Medway Local Transport Plan

Nothing to report

Any Other Matters

The clerk reported that she had been notified of the Medway Councils “Proposed waiting Restriction Amendments”, and that these include yellow lines for the bus turning circle at the bottom of Avery Way and yellow lines for the junction between St David's Rd and Avery Way.

A complaint had been received that the private road near the village hall is being blocked at certain times of the day by parents picking up pre-school children

10

295

11

GRANT APPLICATIONS

There were no grant applications

YOUTH COMMITTEE

296

a

Chairman's Report

Cllr Skudder said that the Football Focus meeting planned for the 29 September did not take place. A “Sound-Hole” music gig did take place on the 29 September at High Halstow. This was a great success and was attended by our new PCSO Julie Burrows.

297

b

Mothers and Toddlers

Cllr Mrs Forrest said the numbers were picking up again. A first aid talk is being planned for the mums and a “Bounce & Rhyme “session at the library.

12

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

298

a

Caretaking

It was agreed to request a rota of work carried out by the litter –picker.

299

300

301

b

Village Hall

1.General matters

Nothing to report

2.Cleaning

A complaint has been received by the NHS trust regarding the cleanliness of the room used for the monthly baby clinic. The cleaner still has not returned the P46 form.

3. Roof

This will be dealt with under the confidential section of the meeting

302

303

304

c.

Recreation Ground

1.General Matters

Clerk to contact to Matthew Homes requesting that the recreation ground is put back into its original condition.

2.Lighting

Nothing to report

3.Lease

Medway council will not agree to a 99 year lease but have offered a five year lease. The members agreed to accept this offer.

DU

305

d.

All Saints Allotments

A meeting took place between Mr Ray Morris of EDF and Cllr Forrest. It was agreed that a different lock would be installed by EDF at no cost to the Parish Council. Only one estimate has been received so far for the channelling to the main water supply. It was agreed to approach Mr D Wallace regarding management of the allotments.

YF

306

307

308

309

e.

Cross Park

1.General Matters

Nothing to report

2.Cross park Committee

Nothing to report

3.Pavilion

The Clerk reported that she has now received the costing. It was agreed to apply for a grant.

4.By-Law-use of motor vehicles

The clerk has no received a reply form Medway Council legal department and will try the “do it yourself “ By Laws Website.

DU

13

310

14

Rural Liaison Committee

Representative's Report

Cllr Marsh reported on the meeting held on the 29 September. Six sets of cameras will be installed hopefully in November on the A228 with a 40mph speed limit with no overtaking throughout. This would be reviewed after the scheme had been in operation for some months.

Brian McCutcheon (Local & Regional Planning manager) gave details of the background changes to the structure of the PPP, Chattenden/Lodge Hill and Surplus Urban Sites.

Members agreed that a workshop be arranged for members of the committee and Parish Clerks in early 2008 before the Land Sale Delivery partner is appointed to look at the implications of this development on the community.

KAPC/MEDWAY AREA COMMITTEE

311

15

312

a.

Representatives Report

The meeting held on the 19 September was ill attended. The main focus of the meeting was on vandalism.

POLICE LIAISON

Representatives Report

The next meeting is to be arranged in the New year.

313

b.

Speed Watch

There will be a meeting on 9 November at 7.30 in the Recreation Hall High Halstow. All members and PCSO's are invited to attend.

16

314

315

a.

b.

COMMUNICATIONS

Allhallows Life Magazine

Nothing to report

Website

A report had been received from Mr Clive Stanley, which the clerk read out. In the past 12 month rolling period, we have had some 24235 hits on the Allhallows Parish Council website. For the last complete month of September 2007, the statistics counted 1743 hits.

17

316

CLERK'S REPORT

The clerks report had been covered in other items.

18

317

CORRESPONDENCE

This was covered in the confidential section.

19

ANY OTHER URGENT BUSINESS

318

There was no other business.

20

319

RESOLUTION TO EXCLUDE PRESS AND PUBLIC

It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that they referred to matters sub judice.

1.The Brimp

320

There had been no correspondence received from the solicitor.

2.Village Hall Roof

321

The solicitors acting on the behalf of the village hall committee had received a response to there letter from the contractors. They have offered to remediate the works to the recommendations contained in the architects report. A meeting is arranged with the solicitors and the Clerk, Chairman of the Village hall Committee and the Chairman of Allhallows Council to take place on the 10 October. The members agreed that we should accept the contractors offer and avoid costly litigation.

The Chairman closed the meeting at 9.20 pm.

Signed ………………………………………………………..Chairman