C/09/2007/1-20

PRESENT:	Cllr Rod Morrad	Chairman

	Cllr Mrs Linda George
	Cllr John Luck
	Cllr Alan Marsh
	Cllr Mark Scudder Cllr Roy Gladdish

	Mrs Debbie Umpleby	Clerk
In attendance	Members of the Chalet Association and other residents.

Before commencing the meeting, the Chairman welcomed members of the Chalet Association formed from Chalet Leaseholders at Bourne Leisure Ltd.

Concerns were raised regarding two chalets which had been bulldozered after the leases had run out. The Association is worried about what will happen to Lessees of chalets held on forty –four year leases when the leases run out in August 2008. Some lessees have a clause in their lease offering first refusal on the renewal of the lease, but others do not. Some members have approached Medway council requesting assistance in the event of homelessness.

Other queries were raised as to why they were unable to stay for twelve months of the year in their chalets. as they do at Kingsmead park. Cllr Morrad explained that the land owned by Bourne Leisure is “White belt Land” and therefore only to be used for holiday purposes unlike Kingsmead Park .

The council advised the Association to seek legal clarification of their position, and will seek to arrange a meeting between representatives of Bourne Leisure, the Chalet Association, Medway Council, and the Allhallows Council. Following this meeting a letter will be sent to the Medway Council.

The Chairman thanked the members of the Chalet Association for their attendance and opened the meeting.

Item no Minute no 07/08			Action point
1 225		APOLOGIES An apology was received from Cllr Mrs Yvonne Forrest On holiday It was proposed by Cllr Marsh, seconded by Cllr Luck and carried unanimously that this apology be accepted by the council.
2		CODE OF CONDUCT
226	a	Declarations of Interest and Members' Register of Interests Cllr Luck declared a personal interest in item 11e ( Cross Park ) as working for the contractor. Cllr Morrad declared an interest in item 7 as a member of the schools board of Governors.
227	b	Standards Committee The Committee met on the 30th July. Cllr Marsh reported that this was a most interesting meeting which involved role play deciding the case of Mr Blackguard. The next meeting will be held on the 27/09/2007.
3 228		MINUTES OF THE MEETING HELD ON 17 JULY 2007 It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the minutes of the meeting held on 17 July 2007 be signed as a true record.
4		MATTERS ARISING
229		Concern was again expressed that there was no water provided at the public cemetery.

5		PLANNING
230	a	Applications MC2007/1210 and MC2007/1243- The Council found no grounds for opposing these applications. MC2007/1487-land adjoining Rose and Crown PH. The Council requested that the Clerk should write to Medway council opposing the application on the grounds of:- Backland development, out of keeping with rural scene, and is adjacent to a listed building and over intensification of the area.
231	b	Decisions –there were none at the time of the meeting.
232	c	Appeals and Other Matters No matters were raised.
233	d	Licensing Applications None
6		FINANCE
234	a	Bank Balances The bank balances as listed on Appendix A were noted.
235	b	Cheques signed since last meeting It was proposed by Cllr Marsh, seconded by Cllr Skudder and agreed the cheques signed since the last meeting be ratified.
236 237	c d	Accounts for Payment It was proposed by Cllr Marsh, seconded by Cllr Skudder and agreed that the accounts as listed on Appendix A be paid (cheques 102286 – 102314). Audit Report The accounts for the year ending 31/03/2007 have been agreed by the audit commission. The clerk will meet with Mrs Stedman on the 10/10/2007.
7 238		Insurance The Council are still paying insurance for the assault course at Cross Park . It was decided to offer the equipment to Stoke school and ask them to remove it. It Stoke school do not want it, it should be dismantled and disposed of.
8 239		Village Grass Cutting No report was received
9 240	a	HIGHWAYS AND TRANSPORT Public Footpaths The footpath by the doctor's surgery is overgrown. Mark Colyer will be asked to cut back the bushes. If he is unable to do these promptly then Wayne Budd will be employed to do it.
241	b	Lighting Cllr Marsh reported that lights had been straightened out.
242	c	Transport 1.Representatives Report The yellow lines for the bus turning point at the bottom of Avery way had still not been done. Two extra buses of number 796 have been laid on at 9.45 am and 1.45pm.
243 244	e.	2.Medway Local Transport Plan Nothing to report Any Other Matters Nothing to report
10 245 11		GRANT APPLICATIONS There were no grant applications YOUTH COMMITTEE
246	a	Chairman's Report Cllr Skudder said that a Football Focus meeting had been a great success. It is hoped to run another football focus day on 29 September at Allhallows, but this has yet to be confirmed. Allhallows Primary School will be asked if their car park may be used.
247	b	Mothers and Toddlers Cllr Mrs George said the numbers had declined recently partly because of the laying of the tarmac outside the village hall, and partly because of the school holidays.

12		MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY
248	a	Caretaking Nothing to report
249 250 251 252	b	Village Hall 1.General matters Nothing to report 2.Cleaning Nothing to report 3. Hardstanding area The tarmac has now been laid in this area. The cost will be reimburses by the Rural Liaison committee. 4. Roof This will be dealt with under the confidential section of the meeting.
253 254	c.	Recreation Ground 1.General Matters Some fencing has been taken down, and two metal sewage inspection chambers have been installed. Clerk to write to Matthew Homes requesting that the recreation ground is put back into its original condition . 2.Lighting Nothing to report 3.Lease Clerk has written to Des Andrews regarding extension of the lease and the variation of the tenancy at will for the land adjoining Allhallows CPS.
255	d.	All Saints Allotments The ground has been cleared. Allhallows padlock on the gate has again been removed. The clerk is to contact EDF Energy to try to resolve this matter. The allotments have been advertised as free for the first six months provided they cultivate their allotment at their own expense and work without water.

256 257 258 259 260	e. f.	Cross Park 1.General Matters The Clerk reported that planning permission had still not been applied for. 2.Cross park Committee Cllr Marsh proposed the forming of a Country Park . This was seconded by Cllr Mrs George. Cllr Morrad reminded the meeting that the ground had been donated by the Football Club and that it was stated in the Deed of Sale that the ground must be used for 40% of the time for sporting activities and 60% for recreational or other purposes. 3.Pavilion The Clerk reported that she is still awaiting costings. 4.By-Law-use of motor vehicles The clerk has written to Medway Council legal department and awaits a reply . Land Adjoining Allhallows CPS The Council confirmed that they no longer wanted responsibility for this area although this had already been agreed in March 2007
13 261 262 263 14		Rural Liaison Committee Representative's Report Cllr Marsh reported that the meeting on 31 July 2007 had been well attended. There is EON funding available and a meeting had been held on 30 August 2007. The next meeting of Rural Liaison Committee will be held on the 25 September at Stoke. 1. Rural Youth Development Geoff Waters had reported that the village of Cuxton would be next to benefit from the training scheme to run the Youth Club. 2. Villager Transport The Villager will be used to transport residents from Cuxton & Halling to the supermarket. Catherine Smith is in charge of this project. KAPC/MEDWAY AREA COMMITTEE
264 15 265	a.	Representatives Report The next meeting will be held on the 19 September. POLICE LIAISON Representatives Report Inspector Wharfe confirmed that the quarterly meetings with the Parish councils had now been relaunched. The next meeting will be at Hoo School on the 2 October 2007.

266	b.	Speed Watch Inspector Wharfe is hoping to increase the PCSO's to seventeen.
16 267 268	a. b.	COMMUNICATIONS Villagers Life Magazine The magazine will go to print tomorrow (19 th September). Cllr Skudder requested that the Rector's details be inserted into the magazine. Website There was no report as Mr Stanley is on holiday
17 269		CLERK'S REPORT The Clerk read letters sent to Medway Council regarding the extension of the lease and the request for information regarding the By Law.

18		CORRESPONDENCE
270		A letter has been received from a resident. She raised concerns about the speed of traffic in Avery way and in Ratcliffe Highway . She has requested that a warning matrix sign be installed in Avery Way telling drivers to slow down to 30mph.

19		ANY OTHER URGENT BUSINESS
271		There was no other business.

20 272		RESOLUTION TO EXCLUDE PRESS AND PUBLIC It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that they referred to matters sub judice.
		1.The Brimp
273		A draft deed of surrender has been sent to Stephens & Sons solicitors acting on behalf of the Scout Association Trust Corporation.
		2.Village Hall Roof
274		The solicitor acting on behalf of the Village hall committee has written to the contractor in a last attempt to avoid litigation. They have until 28 September to respond.

The Chairman closed the meeting at 9.25 pm.

C/09/2007/1-20

APOLOGIES

Appeals and Other Matters

Public Footpaths