C/04/2008/1-21

PRESENT:

Cllr Rod Morrad

Chairman

Cllr Alan Marsh

Vice-Chairman

Cllr James Duncan

Cllr Mrs Yvonne Forrest

Cllr John Luck

Cllr Mark Skudder

Mrs Debbie Umpleby

Clerk

In attendance

 Members of the Chalet Association.

Item no

Minute no 07/08

Action point

1

1

APOLOGIES

Apologies were received from

Cllr Mrs George           Unwell

Cllr Roy Gladdish        At work

It was proposed and carried unanimously that these apologies be accepted by the council.

2

CODE OF CONDUCT

2

a

Declarations of Interest and Members’ Register of Interests

Cllr Luck declared a personal interest in item 11e (Cross Park) as working for the contractor.  Cllr Duncan & Cllr Marsh declared an interest in MC2008/0456.

3

b

Standards Committee

The meeting proposed for the 9 April has been postponed.

3

4

MINUTES OF THE MEETING HELD ON 11 MARCH 2008  

It was agreed that the minutes of the meeting held on 11 March 2008 be signed as a true record.

4

MATTERS ARISING

5

There were no matters arising.

5

PLANNING

6

a

Applications-

1. MC1008/0406- there were no objections to this application

2. MC2008/0456- clerk to request further details to this application and convene a planning meeting.

DU

7

b

Decisions –Appeal ref: App/A2280/A/2052430 Baytree Farm- this has been upheld. Clerk to contact Southern Water to see if the Church may be able to benefit from the laying of main drainage.

MC2008/0187- Village Hall Roof this has been passed.

DU

8

c

Appeals and Other Matters-There were no appeals or other matters.

9

d

Licensing Applications- there were none at the time of the meeting.

6

FINANCE

10

a

Bank Balances

The bank balances as listed on Appendix A were noted.

11

b

Cheques signed since last meeting

It was agreed the cheques signed since the last meeting be ratified.

12

13

c

d

Accounts for Payment

It was agreed that the accounts as listed on Appendix A be paid (cheques 102398 – 102410).

Audit Report

Asset Register-this has been prepared. The cost of revaluation of the assets will be between £1K-£1.5K plus VAT and solicitor’s fees. It was proposed by Cllr Marsh and seconded by Cllr Skudder that this be accepted.

DU

7

14

INSURANCE

The Insurance premium for the council for the coming year is to be £3539.77.

8

15

a

HIGHWAYS AND TRANSPORT

Public Footpaths

The foot path by the Doctor’s surgery has been attended to.

The foot-path by the Yacht Club- if was proposed by Cllr Morrad and seconded by Cllr Marsh that the pictures should be sent to Medway Council. The clerk will inform Peter Apostle of the decision.

16

b

Tree warden’s report

Apologies were received from Mark Colyer that he was unable to attend the meeting. A report was given that he had done some tidying up on the councils land and that some turf had been delivered but had since disappeared.

17

c

d

Lighting

It was reported that Medway Council had repaired the lamp post damaged by a vehicle reported in the previous minutes. It was reported that a light had been turned off by New Road Saxon Ridge just before the school. Clerk to notify Medway Council.

Transport

1. Representatives report

DU

18

19

There was nothing new to report. The yellow lines for the bus turning area at the bottom of Avery Way have still not been done. The clerk was requested to contact Mr Rodney Chambers.

2.Medway Local Transport Plan

Nothing to report

20

e

Any other matters

The sign writing to the notice boards have been completed. The chairman was very pleased with the workmanship.

Dog Waste bins

The bin has been replaced in St Andrews Walk and the new bin is at the bottom of Binney road.

9

21

10

GRANT APPLICATIONS

A grant has been agreed with EON for the lighting at the Brimp. Cllr Skudder will arrange for the work to be done and send the invoices to EON.

YOUTH COMMITTEE

MS

22

a

Chairman’s Report

Cllr Skudder will contact Catherine Smith in regard to obtaining grants for the Brimp when he has obtained quotes.

MS

23

b

Mothers and Toddlers

Cllr Mrs Forrest reported that the group was still doing well. There is a Ladies Night planned with a drag queen for entertainment. A sponsored walk will be held on the 22/04/08. Cllr Mrs Forrest and Cllr Skudder will meet on the 19/04/08 to choose play ground equipment. The clerk will contact Rural Liaison to find out the balance and whether a grant to fund this equipment is possible.

MS/YF

DU

11

MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY

24

a

Caretaking

Nothing to report

25

26

b

Village Hall

1.General matters

A safety certificate has been received for the new boiler and passed to the Village Hall Committee.

3.Roof

This will be dealt with under confidential.

27

28

c.

Recreation Ground

1.General Matters

 Clerk to contact contractors when white lining recommences.

2.Lease

This matter is still being dealt with by the Parish council’s solicitors.

DU

29

d.

All Saints Allotments

A cheque in the sum of £115 has been received. The clerk will contact Mr Wallace of the Allhallows and Stoke Allotment Association to thank him for the cheque and all his hard work at the allotments.

DU

30

31

32

e.

Cross Park

1.General Matters

A quote is to be obtained for putting in the bridle path

2.Cross park Committee

There has been no meeting as yet of this association.

3.Pavilion

Nothing new to report

JL

LG

12

33

13

34

14

35

a.

RURAL LIAISON COMMITTEE

Cllr Marsh reported that a meeting was held on the 25 March 2008.  Inspector Wharfe informed the meeting that a climate camp would be held at Kingsnorth from the 3rd to 11th August 2008. Kent police are now in the planning phase of monitoring and policing the event. It was likely that the camp would attract both national and media attention and therefore it was considered important that communities on the Hoo Peninsula were aware of the proposals. Two days of action commencing on 6 August, were planned, which would be Action Against Agrofuel, and on the 9 August there would be a mass day of action against Kingsnorth Power Station.

KALC/MEDWAY AREA COMMITTEE

Representatives Report

The next meeting will be held on the 23 April 2008.

POLICE LIAISON

Representatives Report

Nothing to report

AM

36

b.

Speed Watch

A meeting is to be arranged in early May.

15

37

38

a.

b.

COMMUNICATIONS

Allhallows Life Magazine

Three hundred additional copies of the magazine are required for the Chalets. New magazine distributors are urgently required.

Website

It was agreed that the current Website agreement should be renewed for another year. The contract will go to competitive tender and a review carried out in the autumn.

RM

16

39

17

40

Annual Assembly

The buffet has been booked. The speaker has not been confirmed as yet.

CLERK’S REPORT

The clerks reported that she had been in touch with Medway Council regarding the drainage ditch in Binney Road, the lighting problems and the footpaths. She had also reminded Southern Water about the listing beacon. The visit to the solicitors had been very informative and enabled a Fixed Asset Register to be formulated. She has been busy preparing for the annual audit. Negotiations with the architect regarding the Village Hall roof had also taken up time. The Inland Revenue return will be done online to obtain the £100 bonus, and the clerk is awaiting an activation code in order to do this.

RM

18

41

CORRESPONDENCE

The clerk has received official copies of the title plans of the lands owned by the council from the Land Registry. These were sent by the solicitors.

19

42

CHAIRMAN’S ANNOUNCEMENTS

There were no announcements.

20

43

ANY OTHER URGENT BUSINESS

The diary for the future meetings was approved.

21

44

RESOLUTION TO EXCLUDE PRESS AND PUBLIC

It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that they referred to matters sub judice.  

45

1.Village Hall Roof

See confidential section attached for members only

The Chairman closed the meeting at 9.25pm