C/01/2008/1-20

PRESENT:

Cllr Rod Morrad

Chairman

Cllr Alan Marsh

Vice-Chairman

Cllr James Duncan

Cllr Mrs Yvonne Forrest

Cllr Mrs Lynda George

Cllr John Luck

Cllr Mark Skudder

Mrs Debbie Umpleby

Clerk

In attendance

Members of the Chalet Association and other residents.

Item no

Minute no 07/08

Action point

1

417

APOLOGIES

An apology was received from

Cllr Gladdish                        on holiday

It was proposed carried unanimously that this apology be accepted by the council.

2

CODE OF CONDUCT

418

a

Declarations of Interest and Members’ Register of Interests

Cllr Luck declared a personal interest in item 11e (Cross Park) as working for the contractor.  

419

b

Standards Committee

Nothing to report

3

420

MINUTES OF THE MEETING HELD ON 11 DECEMBER 2007  

It was agreed that the minutes of the meeting held on 11 December 2007 be signed as a true record.

4

MATTERS ARISING

421

There were no matters arising.

5

PLANNING

422

a

Applications- there were none at the time of the meeting.

423

b

Decisions –there were none at the time of the meeting.

424

c

Appeals and Other Matters-There were no appeals or other matters.

425

d

Licensing Applications- there were none at the time of the meeting.

6

FINANCE

426

a

Bank Balances

The bank balances as listed on Appendix A were noted.

427

b

Cheques signed since last meeting

It was agreed the cheques signed since the last meeting be ratified.

428

429

c

d

Accounts for Payment

It was agreed that the accounts as listed on Appendix A be paid (cheques 102359 – 102367).

Audit Report

1. Asset Register- still awaiting valuation.
2. Clerk to complete amended financial regulations.

7

430

INSURANCE

A review of the insurance is still to be undertaken.

8

431

a

HIGHWAYS AND TRANSPORT

Public Footpaths

The footpath opposite the school and by the doctor’s surgery has been cleared.

The stile at the end of Avery way by Kingsmead Park has collapsed. Anne Marie at Medway Council is to be contacted.

.

DU

432

b

Tree warden’s report

An estimate has been requested for the lopping of four trees at Cross Park.

DU

c

Transport

1. Representatives report

433

434

There was nothing to report

2.Medway Local Transport Plan

The Clerk passed an email received from Christine Gurr regarding bus tickets to Cllr Marsh.

435

Any other matters

There were no other matters.

9

436

10

GRANT APPLICATIONS

EON is still offering grants through the “EON Source Fund”. The Woodland Trust are offering free trees The Lottery funded Breathing Spaces programme developed with the BBC may be able to help with Cross Park. The Clerk will contact Groundwork Kent and Medway regarding the Brimp.

YOUTH COMMITTEE

DU

437

a

Chairman’s Report

Cllr Skudder is to secure the Brimp.

MS

438

b

Mothers and Toddlers

Cllr Mrs Forrest reported that the group reopened after the Christmas holiday on the 8/1/08 and there was a good response.

11

MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY

439

a

Caretaking

Nothing to report

440

441

442

b

Village Hall

1.General matters

Nothing to report

2.Cleaning

Nothing to report

3.Roof

This will be dealt with under confidential.

443

444

c.

Recreation Ground

1.General Matters

Cllr Skudder informed the members that the length of a football pitch must be between 100yds (90m) and 130yds (120m), and the width not less than 50yds (45m) and not more than 100yds (90m).

2.Lease

The clerk read the letter send to Medway Council in response to the terms and conditions of the five year lease received from Medway Council.

445

d.

All Saints Allotments

It was agreed that the estimate received from Macmole should be accepted.  It was proposed by Cllr Marsh and seconded by Cllr Mrs George that £80 per annum for the large plots and £50 per annum for the small plots should be charged for the allotments after the original free six month tenancy had passed.

Mr Wallace is to be contacted regarding management of the allotments.

 A draft contract and rules is to be obtained.

RM

DU

446

447

e.

Cross Park

1.General Matters

There were no general matters.

2.Cross park Committee

A meeting of this committee is to be arranged.

3.Pavilion

Clerk to contact RE.

LG

DU

12

448

13

449

14

450

a.

RURAL LIAISON COMMITTEE

Representative’s Report

Cllr Marsh reported that the next meeting will be held on the 23 January.

There will be a public meeting on the 15/01/08 at 7.00pm at Hundred of Hoo School to discuss plans for a new settlement at Chattenden.

KAPC/MEDWAY AREA COMMITTEE

Representatives Report

Nothing to report.

POLICE LIAISON

Representatives Report

A survey on policing in the area has gone out to every household.

451

b.

Speed Watch

There was nothing new to report.

 15

452

453

a.

b.

COMMUNICATIONS

Allhallows Life Magazine

There have not been any articles this month for addition to the magazine.

Website

The Website manager sent a report to the meeting, that in the past 12 month rolling period, we have had some 27,131 hits on the Allhallows Parish Council website. For the last complete month of December 2007, the statistics counted 2624 hits.

The most popular viewed web pages during the month of December continue to be village newsletters (both new and old VL archive); the links page; as well as the meeting dates and documents web pages.

16

454

CLERK’S REPORT

The clerks reported that she had written to Allhallows Pre-school group and a letter in response had been received. This was discussed.  A letter had been sent to Medway Council regarding various maintenance matters. A letter had been sent to Southern Water regarding the beacon. A response to the letter received regarding the lease on the recreation ground was discussed.

17

455

CORRESPONDENCE

The clerk had received a letter from Banks Development stating that a further exhibition of the Perry’s farm Waste Development would take place probably in early March. An invitation had been received to the Lord Lieutenant of Kent’s annual Civic service at Canterbury Cathedral on Tuesday 4 March 2008. A letter was received from Barclays Bank in regard to an account opened by the Cross Park Community Association. A response was received to the clerk’s letter last month from The Royal School of Military Engineering Regiment stating that they regretted being unable to help with the bridle path at Cross Park. A letter was received from Groundwork Kent & Medway –see under grants. A response was received from Medway council in regard to the letter send regarding the housing development.

18

456

CHAIRMAN’S ANNOUNCEMENTS

There were no Chairman’s announcements.

19

457

ANY OTHER URGENT BUSINESS

There was no other business

20

458

RESOLUTION TO EXCLUDE PRESS AND PUBLIC

It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed the press and public be excluded from the following items on the grounds that they referred to matters sub judice.  

1.Village Hall Roof

459

See confidential section attached for members only

The Chairman closed the meeting at 9.00 pm

Signed ………………………………………………………..Chairman