C/05/2008/1-30

PRESENT:

Cllr Rod Morrad

Chairman

Cllr Alan Marsh

Vice-Chairman

Cllr James Duncan

Cllr Mrs Yvonne Forrest

Cllr Mrs Lynda George

Cllr Roy Gladdish

Cllr John Luck

Cllr Mark Skudder

Mrs Debbie Umpleby

Clerk

In attendance

Mr Mark Colyer, Clive Stanley and members of the Chalet Association.

Item no

Minute no 08/09

Action point

1

46

ELECTION OF CHAIRMAN

Cllr Rod Morrad was nominated by Cllr Marsh, seconded by Cllr Duncan and agreed unanimously that Cllr Morrad be Chairman for the coming year.

2

47

TO RECEIVE THE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE

The Chairman signed his declaration of  Acceptance of office

3

48

APOLOGIES FOR ABSENCE

There were no apologies.  

4

49

ELECTION OF VICE- CHAIRMAN

It was proposed by Cllr Skudder and seconded by Cllr Mrs George and agreed unanimously that Cllr Alan Marsh be Vice-Chairman for the coming year.

5

50

TO RECEIVE THE VICE-CHAIMAN’S DECLARATION OF ACCEPTANCE OF OFFICE  

The vice chairman signed his declaration of Acceptance of Office.

6

CODE OF CONDUCT

51

a

Declarations of Interest

Cllr Luck declared a personal interest in item 20d (Cross Park) as working for the contractor.

52

b

Standards Committee

The next meeting will be held on the 29th May followed by a training session on the regulations. A third parish Councillor is to be appointed to the board in future. Cllr Marsh will report back in June.

7

TO APPOINT COMMITTEES

53

a

Planning Committee

The Chairman and Vice-Chairman, ex officio; Cllrs Forrest, Gladdish, and Luck

54

b

Finance Committee

The Chairman and Vice-Chairman, ex officio; Cllrs Skudder, Forrest, Duncan

55

c

Youth Committee

The Chairman and Vice-Chairman, ex officio; Cllrs Skudder, George and Forrest

TO APPOINT REPRESNTATIVES TO OUTSIDE BODIES:

56

a

Rural Liaison Committee

Cllr Marsh

57

b

KALC Medway Area Committee

Cllrs Gladdish and Marsh

8

58

c

Police Liaison Committee

Cllr Luck

59

d

Hall Management Committee

Cllr Forrest

9

60

a

TO APPOINT OTHER POSTS

Footpaths Officer

Cllr Marsh

61

62

b

c

Tree warden

Mr Mark Colyer

Transport Representative

Cllr Marsh

10

63

a

TO ASSIGN OTHER RESPONSIBILITIES

Recreation ground

Cllr Skudder

64

65

b

c

Cross Park

Cllr Mrs George

Avery Way Woodland

Cllr Morrad

.

66

d

Mothers and Toddlers

Cllr Mrs Forrest

67

e

ALLHALLOWS’ LIFE MAGAZINE

Cllrs Morrad and Marsh

11

68

12

69

CHAIRMAN’S ALLOWANCE

This was set at £300 at the budget meeting on the 6th November and ratified at the full council meeting of the 13 November 2007.

MINUTES OF THE  ORDINARY MEETING OF THE COUNCIL HELD ON THE 8TH APRIL 2008

It was agreed that the minutes of the meeting held on the 8th April be signed as a true record.

13

70

MATTERS ARISING

There were no matters arising.

14

71

72

73

74

a.

b

c

d

PLANNING

Applications-MC2008/0719

A meeting is to be held on 20 May 2008 to discuss this application.

Decisions-  Application MC2008/0456 has been turned down

Appeals and Other matters-the council has been approached regarding an application for a pharmacy in the area and as to whether we have rural status. Thus will be discussed at the planning meeting.

Licensing Application-none

15

75

a

FINANCE

Bank Balances

The bank balances as listed on Appendix A were noted

76

b

Cheques signed since the last meeting

It was agreed the cheques signed since the last meeting be ratified.

c

Accounts for Payment

77

It was agreed that the accounts as listed on Appendix A be paid (Cheques102412-10424)

78

d

Internal Audit

The internal audit was satisfactorily carried out on the 2nd May.

79

e

To Approve and sign the Audit Annual return and Governance statement  2007/08

These statements were approved and signed

80

f

To Approve the Statements and  Accounts for the year ending 31 March 2008

These statements and accounts were approved and signed.

16

81

17

82

INSURANCE

There was nothing to report except that the premiums for the forthcoming year had been paid.

GRANT APPLICATIONS

Nothing to report

18

83

84

85

86

87

a.

b.

c.

d.

e.

HIGHWAYS  AND TRANSPORT

Footpaths

Some of the verges need cutting. Clerk to contact Medway Council

Tree warden’s report

Mark Colyer has lopped some of the trees.

Lighting

A light was reported to be not working in Avery Way by Saxon Ridge.

Transport

1. Representatives Report

Arriva have altered the Saturday bus timetable

2. Medway Local Transport Plan

Nothing new to report

Any other Matters

There were no other matters

DU

19

88

89

90

YOUTH COMMITTEE

Chairman’s Report

Cllr Skudder reported that he had met with the builder and some furniture may be donated. The PCSO and PC Ann Jeffrey had asked about future youth meetings.

Mothers and Toddlers

Cllr Mr Forrest reported that the group is going well with good attendance and that £333 had been raised by the sponsored walk.

Cllr Mrs Forrest and Cllr Skudder met on the 19 April to discuss the proposed children’s play area and to choose play equipment. A finance meeting will be called once quotes are obtained.

20

MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY

91

a

Caretaking

Concern was expressed that the caretaker was using her own mower and transporting fuel to cut the grass at the Village Hall site, and is therefore not covered by the council’s employee liability insurance.  Complaints were received regarding broken glass on the recreation ground and excessive litter behind the shop in St David’s Rd. The clerk is to write to the caretaker and the Village Hall Committee chairman to inform them that the caretaker will no longer be cutting grass at the Village Hall.

This will not affect the caretaker’s hours and will free up time for other areas of work.

DU

92

93

94

95

96

97

b

c.

d.

Village Hall

1. General matters

Cllr Forrest reported that there was a lot of rubbish around the Village hall some of which had been the result of the repairs to the roof. It was agreed that the council would meet a one off payment of £220 to clear the site.

2.Roof

The new roof installation was nearing an end and internal painting would be carried out at the weekend.

Recreation Ground

1.General Matter

The clerk has organised the Lining and cutting of the grass. The football pitch may have to be reduced in size due to the sewage inspection chambers now on the edge of the pitch.

2.Lease

The lease has been received and the clerk and the Chairman, Cllr Morrad have gone through the document thoroughly. It was decided to sign the lease and pay the fees requested.

Cross Park

1. General Matter

A quote has been received frOm L&M Services Agricultural Ltd. For the Bridle path of £1530. Cllr John Luck left the meeting whilst the quote was discussed. It was decided to accept the quote and authorise the work to be done.

2.Cross Park Association

The association is dormant at present but needs to be reformed for funding purposes; the bank account cannot be accessed as there are signatories to the account.

JL

LG

21

98

RURAL LIAISON COMMITTEE

Representatives Report

The next meeting will be held on the 27 May 2008.

22

KALC/MAC

99

Unfortunately Cllr Gladdish was unwell, and Cllr Duncan was also unable to attend the meeting of the 23rd April.

23

100

101

25

102

103

a.

b.

POLICE LIAISON

Representatives report

No meeting has been held. It is likely that smaller meetings will be held in future with two or three villages meeting with representatives of the police at one time.

Speed Watch

Nothing to report

COMMUNICATIONS

Allhallows Life Magazine

It was identified in the Receipts and Payments Account that the cost of the magazine is high and that advertising income has declined.  The magazine viability will be discusses at the finance meeting.

Website

The Website manager sent a report to the meeting, that in the past 12 month rolling period, we have had some 30,223 hits on the Allhallows Parish Council website. For the last complete month of April 2008, the statistics counted 3,064 hits.

The most popular viewed web pages during the month of April continue to be the Parish Magazines, the Links page, as well as the Meeting Minutes web pages.

26

104

CLERK’S REPORT

In view of time restraints the clerk only reported actions which had not already been reported elsewhere on the agenda. A letter had been sent to Neil Davis regarding issues raised by the Chalet Association as requested by the council. She had received a complaint regarding disabled assess to the sea front which she is pursuing.

27

105

CORRESPONDENCE

A report has been received from Southern Water on managing water resources.  Correspondence has been received form the Solicitor regarding the lease which was dealt with under recreation ground.
 

28

106

CHAIRMAN’S ANNOUNCEMENTS

There were no chairman’s announcements.

29

107

ANY OTHER URGENT BUSINESS

Complaints have been received regarding the number of power cuts. The clerk was requested to write to EON to ascertain what the problem was.

DU

30

108

RESOLUTION TO EXCLUDE PRESS AND PUBLIC

There were no confidential items to discuss.

The Chairman closed the meeting at 9.35 pm

Signed ………………………………………………………..Chairman