PRESENT:

Cllr Rod Morrad

Chairman

Cllr Mrs Pam Burrows

Cllr Mark Colyer

Cllr Mrs Lynda George

Cllr John Luck

Cllr Alan Marsh

Cllr Mark Skudder

Mrs Roxana Brammer

Clerk

In attendance

Cllr Mrs Maureen Stanney

 St Mary Hoo Parish

Item no

Minute no 05/06

Action point

1

204

APOLOGIES FOR ABSENCE

An apology for absence was received from

Cllr Mrs Forrest

Family reasons

It was proposed by Cllr Marsh, seconded by Cllr Mrs George and agreed that this apology be accepted.

An apology for absence were also received from PC Bateup.

2

205

DECLARATIONS OF INTEREST AND MEMBERS' REGISTER OF INTERESTS

Cllr Colyer declared a personal interest in items 9c and 11a as the Caretaker's husband. Cllr Luck declared a personal interest in item 11e as working for the contractor.

3

206

MINUTES OF THE MEETING HELD ON 12 JULY 2005

It was proposed by Cllr Marsh, seconded by Cllr Mrs Burrows and agreed that the minutes of the meeting held on 12 July 2005 be signed as a true record, subject to the addition of Cllr Mrs Forrest's name to the list of those present.

4

MATTERS ARISING

207

a

C/07/05/20a(202): Dog Bins

Cllr Marsh agreed to survey the number needed in time for the next meeting.

5

POLICE MATTERS

208

a

Parish Constable's Report

PC Bateup had submitted a written report, which was tabled. Several vehicles had been stolen from the peninsula, 5 from Allhallows in the previous 6 weeks. It was believed they were being taken by joyriders from outside Medway. He had been informed that young people under the age of 18 had been asking adults to purchase alcohol for them.

209

b

Police Liaison Representative's Report

Cllr Luck said he had raised the matter of the parked vans on the corner of Stoke Road and Avery Way at the last meeting. He had been asked to obtain the registration numbers. He felt that this was something the police could do for themselves when investigating.

210

c

Speedwatch

The Clerk had attended the launch of Speedwatch on 17 August. After a brief explanation and discussion, it was agreed to approach Isle of Grain and High Halstow Parish Councils with a view to combining to purchase and operate the equipment. It was understood Stoke and St Mary Hoo Parish Councils would be in favour.

6

PLANNING

a

Applications

211

I

MC2005/1573: 7 Stoke Road , Allhallows: Pair of semi-detached 3-bedroomed houses

Agreed to respond as follows :

Allhallows Parish Council has no objection in principle to this application, but would draw Medway Council's attention to the alley at the rear of the site that leads to the Parish Council's land and to an electricity sub-station. Access has to be maintained at all times for the sub station, wide enough to allow for the exchange of the transformer and associated equipment. Similarly, the Parish Council needs the access to be maintained at sufficient width to maintain its land. This has already been compromised

by the erection of a fence to the adjacent property in All Saints Road . Any boundary treatment on the application site must take this into account.

212

Out of Time

The response to the out-of-time application as listed on Appendix A was ratified.

213

b

Decisions

The decisions as listed on Appendix A were noted.

C

Appeals and Other Matters

214

I

SE Plan: Part II Consultation

Brian McCutcheon was arranging meetings and details of these were awaited.

D

Licensing Applications

215

I

British Pilot, Avery Way

No objection.

216

ii

Rose and Crown, Stoke Road

No objection

7

FINANCE

217

a

Composition of Committee

Following the resignation of Richard Festorazzi, there was a vacancy on the Committee. No councillor wished to fill this vacancy.

218

b

Bank Balances

The bank balances as listed on Appendix B were noted.

219

b

Cheques signed since last meeting

The cheques signed since the last meeting as listed on Appendix B were ratified..

220

c

Accounts for Payment

It was proposed by Cllr Colyer, seconded by Cllr Luck and agreed that the accounts as listed on Appendix B be paid (cheques 102046 – 102052), with the addition of £126 to Allhallows Primary School (1020538), £130.12 to G J Todd (102054), £145 to A Beckett (102055), £12.80 mileage allowance to Cllr Morrad (102056), £2,232 to A Beckett (102057), £23.50 reimbursement for padlock to Cllr Marsh (102058) and £27.20 mileage allowance to Cllr Mrs Burrows (102059).

221

d

Subscriptions

None

222

e

Training and Seminars

KAPC would be holding a Finance Day, probably on 15 October. Cllr Mrs Burrows asked to be booked in once details had been received.

8

GRANT APPLICATIONS

223

a

Kent BCTV

After discussion, it was agreed not to give a grant for the Tree Warden Service, as Cllr Colyer was already giving them assistance and expertise.

224

b

Pre-School

Mrs Russell had asked for a grant from the Council to replace the old storage shed. It was understood form the Village Hall Chairman that this had belonged to the Scouts and not Mothers and Toddlers as Mrs Russell claimed. It was felt it would be more appropriate for the Village Hall Committee to apply for a grant, but it was agreed to defer further discussion and a decision in Cllr Mrs Forrest's absence.

9

HIGHWAYS AND TRANSPORT

225

a

Footpaths

Cllr Marsh's volunteer helper had been too busy to help.

226

b

Tree Warden's Report

Cllr Colyer had nothing to report.

227

c

Caretaker

The caretaker was spending more time on the Council's land and had less time available to stray onto the streets.

228

d

Lighting

Cllr Colyer was still pursuing the removal of the old light in Avery Way .

229

e

Transport

Cllr Marsh reported that one Sunday service had not arrived. Buses were being held up because of the roadworks in Rochester and Strood. The trip to Hastings had been successful. An autumn trip was being planned. Medway Council was looking to buy a community bus and volunteer drivers were being sought.

10

230

GRASS CUTTING

The Clerk reported on a meeting with Andy McGrath and Kirit Patel. A map had been sent of the areas covered. The recreation ground was not marked, but it was known it was mown and clarification was needed. Mr Patel had also agreed to provide the specification so that a quote could be submitted, but this had not so far been received. There was also a difficulty with the European Directive on Procurement and Mr McGrath had said he would seek advice from the legal department.

11

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

231

232

233

a

Village Hall

•  In Cllr Mrs Forrest's absence, there was no report.

•  Roof. Nothing further to report.

•  Garden Area. This was being maintained by the Caretaker. Cllr Colyer said that he had investigated the dangerous paving slabs and would be removing some and extending the border to make the area safe.

234

b

Woodland , Avery Way

Nothing to report.

235

c

Recreation Ground

The five-side goal had been moved and permanent goal posts installed. The provision of a hedge to mark the boundary with the development site and to mask the school fence was suggested. Each 1m length of native species would cost about £3. They could be planted by some of the village young people under the guidance of Cllr Colyer and PCSO Hucks and those involved could be taken on a trip to thank them. This was felt to be a good idea and the Clerk was asked to pursue this. The gate had been vandalised and after discussion it was agreed to replace it with a metal gate. This would be moved to the boundary with the development site in due course.

236

d

All Saints Allotments

Nothing to report.

237

238

239

e

Cross Park

•  General Maintenance. Cllr Colyer had nothing to report.

•  Cross Park Association. A meeting had been held to reform the Association., with Cllr Mrs George as Chairman, Cllr Marsh as Secretary and the Clerk as Treasurer.

•  Risk Assessment. Cllr Marsh said he had agreed some years ago to carry out visual inspections. These had lapsed but he would recommence.

240

f

Noticeboard

Mr Shea had been ill but was now able to make the noticeboards.

12

YOUTH

241

a

Youth Committee

It was proposed by Cllr Mrs George, seconded by Cllr Marsh and agreed that a Youith Committee be set up. Members would initially be the Chairman and Vice Chairman ex officio, Clls Mrs George, Colyer and Skudder. Other suitable people would be invited to join.

242

b

Youth Shelter

A site meeting had been held prior to the meeting. In view of the behaviour of the young people in trying to throw bottles into the school grounds, it was agreed to move it

to the far corner of the recreation ground, near the golf course and farmer's field. It was acknowledged that this meant it could not eventually be provided with lighting. L & M Services would be asked to excavate the soil and remove some bushes and the concrete base and removal would be undertaken on a self-help basis under the direction of Cllr Colyer.

243

c

Other Provision

Bradley Walton of Park Leisure had paid a visit that morning and had made some suggestions. The Youth Committee would be in touch with him in due course.

13

244

VITAL VILLAGES

The next meeting would be on 22 September.

14

RURAL LIAISON COMMITTEE

245

a

Representative's Report

The next meeting on 20 September, hosted by High Halstow PC.

246

248

b

Rural Liaison Grant Projects

•  Village Hall bench. Deferred to next meeting.

•  The hedge on the recreation ground agreed earlier in the meeting.

15

KAPC/MEDWAY AREA COMMITTEE

249

a

Representative's Report

Cllr Morrad reported the next meeting was on 21 September..

16

COMMUNICATION

250

a

Villagers' Life Magazine

The Editor had suffered a burglary and her computer with all the magazine information had been stolen. Due to a minor operation, the copy date had been earlier than usual. Cllr Marsh had appealed for more delivery volunteers.

251

b

Website

The contract with Clive Stanley Associates was due for renewal. Mr Stanley was increasing his rate from £20 to £22 per hour. After discussion, it was agreed to seek a six month contract to fir in with the financial year and to ask for monthly rather than quarterly invoicing.

17

252

CLERK'S REPORT

The Clerk had submitted her portfolio for the Certificate in Local Council Administration.

18

CONSULTATION

253

a

Proposed BP Isle of Grain Wind Farm

Agreed to wait for the planning application.

254

b

Local Transport Plan

Cllr Marsh had the documents.

255

c

Kent Minerals and Waste Development Framework

Received.

19

256

CORRESPONDENCE

None received.

20

257

REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.

21

ANY OTHER BUSINESS

258

a

Parish Map

Cllr Luck said that it would be helpful to have a map of the parish available at meetings.

259

b

Remembrance Sunday

Cllr Skudder said that the Remembrance Day service would be held on 13 November and he hoped the Chairman would attend as usual. The Parish Council's wreath had already been obtained.