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Before commencing the meeting, the Chairman opened the public session. No issues were raised and the Chairman opened the meeting.

Item no
Minute no 05/06
1
1 APOLOGIES

An apology for absence was received from

Cllr Mike Swaby             Abroad

It was proposed by Cllr Mrs Burrows, seconded by Cllr Festorazzi that this apology be accepted.

2
2 DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF INTERESTS

Cllr Morrad declared a personal and prejudicial interest in item 8a, grant application by Allhallows Primary School as a governor.
Cllr Colyer declared a personal interest in item 9c as the caretaker’s husband.
Cllr Luck declared a personal interest in item 10e Cross Park as working for the grass cutting contractors.

3
3 MINUTES OF THE MEETING HELD ON 8 MARCH 2005

It was proposed by Cllr Marsh, seconded by Cllr Mrs Forrest and agreed that the minutes of the meeting held on 8 March 2005 be signed as a true record.

4 MATTERS ARISING

4 a C/03/05/15: Data Protection Act

The Clerk had obtained information from the Information Commissioner’s website. The matter to be deferred to the June meeting.

5 b C/03/05/4a: Resignation of Chairman

A letter of thanks that had been received from the Chairman was read out.

5 POLICE MATTERS
6 a Parish Constable’s Report

PC Bateup introduced PC Tim Harris, who had taken over from PC Walkling. PC Harris had been in post 2 weeks but had 20 years’ experience, including neighbourhood policing. He wished to work closely with the area officer for special constables and introduced PC Chris Doll. PC Doll said he would let PC Harris have extra manpower from the specials for the peninsula.
PC Bateup said there was still a problem with nuisance youths. People were reluctant to make statements. There was a new security group at Bourne Leisure and he was having a meeting with them in connection with problems on the seafront.

7 b Police Liaison Representative’s Report

Cllr Luck said the next meeting was the following week.

6 PLANNING
8 a Applications

None received

9 Out of Time

None

10 b Decisions

None notified.

c Appeals and Other Matters

11 i Allhallows Place

The breach had been reported to the Enforcement Officer. It was suggested the site be monitored using photographic evidence with a camera that displayed dates and Cllr Colyer said he could do this.

12 d SEERA SE Plan

It was proposed by Cllr Mrs Burrows, seconded by Cllr Luck and agreed the response drafted by the Clerk be sent.

7 FINANCE
13 a Bank Balances

The bank balances as listed on Appendix B were noted.

14 b Cheques signed since last meeting

None.

15 c Accounts for Payment

It was proposed by Cllr Festorazzi, seconded by Cllr Mrs Burrows and agreed that the accounts as listed on Appendix B be paid (cheques 102003 – 102007), with the addition of £323.20 to Peninsula Press (102008), £258.28 to G J Todd (102009), £400 and £16 to Medway Council, (102011, 102013), £1194.42 to Allianz Cornhill (102012), £80 to L & M Services (cheque 102014).

16 d Subscriptions

i KAPC. It was agreed to renew the subscription to KAPC (cheque 102005)

17 e Training and Seminars

i KAPC New Legislation Day. It was agreed Cllr Marsh should attend at a cost of £40 +VAT (cheque 102015).

18 f Minutes of the Finance Committee

Cllr Marsh proposed this item be deferred to the end of the meeting and that the press and public be excluded as the minutes included a recommendation relating to the Clerk’s salary. This was seconded by Cllr Mrs Burrows and carried unanimously.

8 GRANT APPLICATIONS
19 a Allhallows Primary School

Cllr Morrad, having declared a personal and prejudicial interest, left the room.

It was proposed by Cllr Colyer, seconded by Cllr Mrs Burrows and agreed that Cllr Marsh take the chair.

It was proposed by Cllr Colyer, seconded by Cllr Festorazzi and agreed that a grant of £400 be made to Allhallows Primary School under Section 137 (cheque 102016)

Cllr Morrad returned and resumed the chair.

20 b Allhallows Youth Club

It was proposed by Cllr Marsh, seconded by Cllr Mrs Forrest and agreed to pay the Youth Club’s insurance under Section 137 (cheque 102010).

9 HIGHWAYS AND TRANSPORT
21 a Footpaths

Cllr Marsh had not been able to walk the St Mary Hoo footpaths with Cllr Budd so would go with Cllr Festorazzi instead. He had nothing to report on the Allhallows footpaths. He was working on a summer walk and was trying to link in with High Halstow. Cllr Morrad said he was still concerned with the Brimp. It was defined as common land in the lease; written evidence was needed. The tarmac path through the new golf course had always been a public road. The old Avery Way through the woodland was not now defined as anything. Cllrs Marsh and Festorazzi would take these matters up.

22 b Tree Warden’s Report

Cllr Colyer had nothing to report.

23 c Street Cleaning/Litterpicking

Nothing to report.

24 d Lighting

The light outside the shops was now on.

25 e Transport

Cllr Marsh and Cllr Festorazzi had attended an update of rural transport initiatives. Various schemes were being promoted. The two village day trips had been successful. Cllr Marsh had raised the issue of a lack of an early evening service to Grain via Allhallows from the towns, which prevented young people from accessing employment. The N94 had now been withdrawn on Thursdays. Easy access buses were now running out to the peninsula.

26 f Road Signs

The Ratcliffe Highway signs were still missing at Brickhouse Farm and the corner of Avery Way.

10 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
a Village Hall

27  i General Matters. Cllr Mrs Forrest reported that she had been unable to attend the last meeting, but that all the committee had been re-elected. The Clerk had raised the matter of the maintenance of the hall grounds with Cllr Mrs Forrest. It was proposed by Cllr Marsh and seconded by Cllr Mrs Forrest that the caretaker’s duties be extended by 6 hours per calendar month to include maintaining the grounds. Cllr Colyer declared a personal and prejudicial interest and left the room. The motion having been put, a vote was taken and the motion was carried unanimously.

28  ii Roof. The case was still with Medway Trading Standards. The Clerk had spoken to the officer and it would not be a quick result. He was doing all he could to avoid court action, which would be a cost to the Council.

29  iii Garden Area. £2,000 had been received from ward improvement funds, £1,000 each from Cllrs Buckwell and Filmer. Cllr Colyer would obtain the plants for the caretaker to plant.

b Woodland, Avery Way

30  Cllr Colyer now had a vehicle suitable to deal with the dead elms.

c Recreation Ground

31  i General Maintenance. Cllr Marsh said he felt it was a matter of urgency that the woodland was fenced off. After discussion it was agreed the Clerk be authorised to arrange fencing up to £1,000. Cllr Marsh was also concerned about the gap near the garages in St David's Road. It was suggested a concrete bollard be installed.

32  ii The lease had been signed

33  iii Youth Shelter. Permission had been sought from Medway Council. The shelter would be ordered once this had been obtained.

34 d All Saints Allotments

Cllr Marsh said that he was still trying to recover the key so that contractors could access the site to quote for clearance and levelling.

e Cross Park

35  i General Maintenance and Trees. Cllr Colyer had nothing to report. Cllr Luck said he had met Southern Water on site, they would clean out the chambers and get a contractor to repair the covers.

36  ii Projects. In abeyance.

11
37 VITAL VILLAGES PARISH PLAN

Cllr Marsh reported the questionnaires were being printed and the magazine people had agreed to deliver them. Collection boxes would be at the minimart and the post office.

12 RURAL LIAISON COMMITTEE
38 a Representative’s Report

Cllr Morrad reported that the topic at the open meeting had been Floodscape and Mark Bowen and Grahame Gould had spoken on the code of conduct and planning.

13 KAPC/MEDWAY AREA COMMITTEE
39 a Representative’s Report

Cllr Morrad reported that the speaker at the last meeting had been Tom Calvert on rural transport..

14 COMMUNICATION
40 a Villagers’ Life Magazine

Space had been placed by new advertisers. The Editor had made a request for new articles. As Cllr Swaby was no longer available, Cllr Marsh needed a deputy for the organisation of delivery and Cllr Mrs Burrows volunteered.

50 b Web Site
The Webmaster would attend the Annual Parish Meeting and give a live demonstration.

15
51 CLERK’S REPORT

Nothing to report.

16
52 CONSULTATION

No documents received.

17 CORRESPONDENCE
53 a Medway Rural Action Plan – Catherine Smith

Received.

18
54 ANNUAL PARISH MEETING AND ANNUAL PARISH COUNCIL MEETING

The usual local organisations would be invited.

19
55 REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.

20
56 ANY OTHER URGENT BUSINESS AT THE CHAIRMAN’S DISCRETION

No matters were raised.

21
57 EXCLUSION OF THE PRESS AND PUBLIC

It was proposed by Cllr Marsh, seconded by Cllr Mrs Burrows and agreed that the press and public be excluded from the following item on the grounds that it concerned the Clerk’s salary.

7 FINANCE

58 f Minutes of the meeting of the Finance Committee held on 14 March 2005

A recommendation had been made by the Finance Committee that under the NALC national salary award for local council clerks and the new guidelines, the Clerk move to spinal point 30 from 1 April 2005. A resolution to this effect was proposed by Cllr Marsh, seconded by Cllr Mrs Burrows and carried unanimously.

The Chairman closed the meeting at 8.10 pm.

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