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Item no
Minute no 03/04

1 PUBLIC SESSION
381 a Allhallows Holiday Park

Cllr Swaby declared a personal interest as Chairman of the Chalet Owners’ Association. Although no members of the public were present, a resident had asked Cllr Mrs Forrest to raise an issue of rubbish nuisance emanating from the Holiday Park. The park was supposed be unoccupied during December and January and there was no normal rubbish collection. It appeared that some chalets had remained in illegal occupation and their rubbish had been dumped, causing a nuisance. The Chalet Association would be meeting and would be taking legal advice. The issue had been raised with Bourne Leisure, who were not interested.

2  APOLOGIES
382

An apology for absence was received from Cllr Morrad. Mr and Mrs Gable also sent apologies.

3 DECLARATIONS OF INTEREST AND ALTERATIONS TO THE REGISTER
383

Cllr Mrs Forrest declared a personal interest in item 5b, water leak in Binney Road, Cllr Swaby a personal interest in item 5c, parish tax base as a chalet occupier and Cllr Colyer declared a personal interest in item 11c, street cleaning as the street cleaner’s husband.

4  MINUTES OF THE MEETING HELD ON 13 JANUARY 2003
384

It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the minutes of the meeting held on 13 January be signed as a true record.

5 MATTERS ARISING
385a C/01/04/1 (340): Yantlet Firing Range

The March dates were noted.

386 b C/01/04/6a (346): Water leak, Binney Road

Cllr Mrs Forrest said the leak was still there.

387 c C/01/04/19a (379): Parish Tax Base

The information from Medway Council and details of the revised tax base were received. Cllr Swaby said that the chalets would continue to enjoy 50% relief next fiscal year but it would decrease to 10% relief thereafter.

388 d C/01/04/19b (380): Recycling Bins

It was reported the blue bins had been delivered, but no brown wheelie bins. Cllr Marsh said the delivery had been appalling and this should be taken up with Cllr Mrs Bamber.

6 POLICE MATTERS
389 a Parish Constable’s Report

Parish Constable Bateup reported another vehicle had been stolen. He believed certain children and their parents would be spoken to about the fire bombed car and bus incidents, but there was no forensic evidence. He was meeting the new Superintendent on 18 February. Cllr Swaby said he had written to the new Chief Constable but there had been no reply. His next step would be the Home Secretary.

390 b Police Liaison Representative’s Report

Cllr Luck reported on the meeting held on 20 January. It had clashed with a Neighbourhood Watch meeting on drugs in Gillingham so Neighbourhood Watch had not been represented. Only one police officer had been present and a colleague of Ami Biringh, who was on holiday. Reported crime was down. Cllr Swaby said he would insert an article in the next issue of the magazine, asking people to write.

7  PLANNING
a Applications

391 i MC2004/0164: 37 St Andrews Walk: front and rear extensions.

No objection, subject to Cllr Mrs Goddard’s investigations.

392 b Decisions

The decisions as listed on Appendix A were received.

c Appeals and Other Matters

393 i MC2003/2603: Rose and Crown, Stoke Road: Outline application for erection of 6 dwellings with parking facilities.

The Chairman thanked Cllr Morrad for the way in which he had dealt with the application and had consulted wider than Medway Council. He also complimented the Clerk on the detailed reasons given in the objection to the application.

394 ii Quad Bike Track

Cllr Luck had heard a rumour that the Golf Club wished to create a quad bike track on the golf course. Disquiet was expressed about the proximity of Cross Park and Kingsmead Park and the potential nuisance to residents.

395 iii Planning Committee Membership

There was a vacancy on the Planning Committee and it was agreed this should be filled by Cllr Luck.

396 iv 4 Avery Way

The Clerk had received an e-mail from Enforcement Control. The reply was felt to be unsatisfactory and she was requested to obtain a copy of the original consent.

8 FINANCE
397 a Bank Balances

The bank balances as listed on Appendix B were noted.

398 b Cheques signed since last meeting

None.

399 c Accounts for Payment

It was proposed by Cllr Marsh, seconded by Cllr Colyer and agreed that the accounts as listed in Appendix B be paid, with the addition of £424.00 to Peninsula Press (cheque 101872), £10 to Medway Council (cheque 101873), £25.79 reimbursement to Mark Colyer for Tree Warden tools (cheque 101874) and £16.00 to Roy Shea.

d Training and Seminars

400 i KAPC Planning Day

Cllr Mrs Goddard to attend. Cllr Luck to contact the Clerk.

401 e Finance Committee Menbership

Cllr Colyer agreed to replace Cllr Luck on the Finance Committee.

9  GRANT APPLICATIONS
402 None.

10 HIGHWAYS AND TRANSPORT
403 a Footpaths

Cllr Marsh reported the stile on the seafront had been mended. He confirmed a meeting with Vivienne Kent on 25 February.

404 b Tree Wardens Report

Cllr Colyer referred to his written report and added that he hoped to cut back a tree that was overhanging the footpath at the back of the holiday park that week. He had also been looking at the lighting. Cllr Marsh added that he thought two new lights were needed and asked that the item be placed on the agenda for the next meeting.

405 c Litter Picking/Street Cleaning

Mrs Colyer had complained that the blue bins had no lids and that paper was blowing out of them. The Clerk would take this up with Cllr Mrs Bamber.

406 d Small Grants for Rural Transport Improvements

Cllr Marsh would raise the possibility of obtaining a small grant to promote bus services in the magazine with Catherine Smith at the meeting on 2 March.

407 e Failure of buses to adhere to the timetables

There was still no reply from Arriva. It was reported that on the previous Friday the 10.00 am bus had not arrived.

11 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
408 a Village Hall

Cllr Mrs Forrest said the next meeting was in March. Cllr Swaby said that Cllr Buckwell wanted to spread his ward money among the parishes and had offered to contribute towards the garden scheme. He had to commit the money by the end of March and Cllr Colyer agreed to draw up a costed scheme and bring it to the next meeting. A letter had been received from the Chairman of the Village Hall Committee, indicating their agreement to the stationing of a Portacabin in the car park to form a drop in centre for young people. The Committee was also going to undertake a tidying up over half term. Cllr Forrest said that the management of Kingsmead Park were going to approach Head Office to see if anything was available that could be used as a drop in centre. Cllr Marsh reported that Frank Mahon of the Golf Club wanted to stage a charity boxing match. It was suggested Mr Mahon contact Darren Murphy and also he would need to speak to Noleen Skudder about obtaining a licence.

409 b Woodland, Avery Way

Cllr Colyer said he had dealt with twenty trees. He had some volunteer youngsters who would help spread wood chips.

410 c All Saints Playground and Recreation Ground

The goal posts on the recreation ground had been lifted out of the ground and Roy Shea had fixed them.

d Cross Park

411 i Youth Project

Cllr Swaby reported that Catherine Smith had asked for a meeting to discuss applying for a grant she had identified as being suitable for a project. The meeting was scheduled for 2 March.

412 ii Trees

Cllr Colyer had nothing further to report.

413 iii General Maintenance

There had been some minor vandalism and Roy Shea had been asked to repair it.

12 RURAL LIAISON FORUM
414 a Representative’s Report

No meeting had been held.

13 KAPC/MEDWAY AREA COMMITTEE
415 a Representative’s Report

No meeting had been held.

14  VILLAGERS LIFE MAGAZINE
416

Cllr Swaby thanked everyone for ensuring the delivery of the magazine in spite of the late delivery date and thanked Cllr Mrs Forrest for standing in. He then referred to the article on Parish Plans and said that one resident had come forward, David Mitchell. At present only two parish councillors could be on any steering committee. He then welcomed Cllrs Mrs Stanney and Beckey and suspended the meeting to allow them to speak.

Cllr Beckey spoke about the meeting on parish plans held the previous November and said he was convinced a parish plan was the way forward, even if all it established was that nothing needed doing in a parish. However, St Mary Hoo was too small to undertake a plan on its own and would like to do a joint plan with Allhallows. This idea was welcomed and discussed in some depth. The Chairman then thanked Cllrs Beckey and Mrs Stanney for their input and reconvened the meeting.

The Clerk was asked to contact Catherine Smith to check points raised in discussion, including whether a joint plan was possible; could there then be 2 councillors from each parish on the steering committee; could councillors be on the steering committee, but representing another body; what was the best way forward.

15  CONSULTATION
417 a Kent Downs Area of Natural Beauty Landscape Design Handbook

Cllr Colyer to respond on behalf of the Council.

16 CORRESPONDENCE
418 a Medway Local Strategic Partnership – dates of future meetings

Received.

419 b Rural Youth Meeting

Catherine Smith was holding a meeting on 11 February at High Halstow. Councillors were invited to attend.

420 c Letter from Cliffe and Cliffe Woods Parish Council re Cliffe Airport

Received.

421 d Kent Village of the Year

Received.

17  REPORTS AND CIRCULARS
422

The reports and circulars as listed on the agenda were received.

18  ANY OTHER BUSINESS
423 a Regional Park

Cllr Mrs Goddard asked that the proposed Regional Park be placed as an item on the agenda.

The Chairman closed the meeting at 8.20 pm.

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