PRESENT:

Cllr Rod Morrad

Chairman

Cllr Mrs Pam Burrows

Cllr Mark Colyer

Cllr Mrs Lynda George

Cllr John Luck

Cllr Alan Marsh

Cllr Mark Skudder

Except item 9b

Mrs Roxana Brammer

Clerk

In attendance

One member of the public

Item no

Minute no 05/06

Action point

1

156

APOLOGIES FOR ABSENCE

All present.

2

157

CO-OPTION OF COUNCILLOR

It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed unanimously that Mark Skudder be co-opted to the vacancy created by the resignation of Richard Festorazzi. Mr Skudder signed his declaration of acceptance of office.

3

158

DECLARATIONS OF INTEREST AND MEMBERS' REGISTER OF INTERESTS

Cllr Colyer declared a personal interest in items 10c and 11a as the Caretaker's husband. Cllr Luck declared a personal interest in item 11e as working for the contractor. Cllr Skudder declared a personal and prejudicial interest in item 9b as the applicant's husband

4

159

MINUTES OF THE MEETING HELD ON 14 JUNE 2005

It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the minutes of the meeting held on 14 June 2005 be signed as a true record.

5

MATTERS ARISING

160

a

C/06/05/12(144): Grass Cutting in Village

The Clerk was waiting for confirmation from Cllr Mrs Bamber that Andy McGrath was the correct Medway Council officer to speak to.

6

POLICE MATTERS

161

a

Parish Constable's Report

In PC Bateup's absence there was no report.

162

b

Police Liaison Representative's Report

Cllr Luck said the next meeting was on 19 July.

7

PLANNING

a

Applications

163

i

MC2005/1167: Bourne Leisure, Allhallows Holiday Park : Single storey extension to show bar

Cllr Morrad had dealt with this and had sent a response of no objection as he had thought it would be out of time. It was proposed by Cllr Mrs Forrest, seconded by Cllr Marsh and agreed that this response be ratified.

164

b

Decisions

None notified

165

c

Appeals and Other Matters

None.

8

FINANCE

166

167

a

Bank Balances

i   The bank balances as listed on Appendix B were noted.

ii  Barclays Bank was converting all Business Reserve Accounts to another form of account. The Council's account only held £17.04 and the Council already had a Business Base Rate Tracker Account which gave a better rate of interest than the account being proposed by Barclays. It was agreed to transfer the £17.04 to the Business Base Rate Tracker and close the Business Reserve Account.

168

b

Cheques signed since last meeting

None.

169

c

Accounts for Payment

It was agreed that the accounts as listed on Appendix B be paid (cheques 102032 – 102035), with the addition of £200 to Clive Stanley (102038), £106.12 to G J Todd (102039) and £9.30 reimbursement for keys to Cllr Mrs Burrows (102040).

170

d

Subscriptions

Kent Wildlife Trust. It was proposed by Cllr Colyer, seconded by Cllr Luck and agreed to renew the subscription to the Kent Wildlife Trust. (£38, cheque 102036)

171

e

Training and Seminars

None.

9

GRANT APPLICATIONS

172

a

Rainbows, Brownies & Guides

It was proposed by Cllr Marsh, seconded by Cllr Mrs Burrows and agreed that a grant of £175.50 be given to the Rainbows, Brownies and Guides for hire of the Village Hall. (cheque 102037) under Section 137 of the LGA 1972.

173

b

Dramarama Youth Workshop

Having declared a prejudicial interest, Cllr Skudder left the room.

After discussion, it was proposed by Cllr Mrs Forest and seconded by Cllr Mrs Burrows that a grant of £100 be made, subject to a statement that at least two children from within the parish would be taking part. This was agreed unanimously. Mrs Skudder would be asked to submit a list of all Allhallows children who had taken part. The grant given under Section 145 of the Local Government Act 1972 (cheque 102041).

Cllr Skudder returned to the meeting.

10

HIGHWAYS AND TRANSPORT

174

a

Footpaths

Cllr Marsh had found a volunteer to help him clear footpaths within the parish.

175

b

Tree Warden's Report

Cllr Colyer had nothing to report.

176

c

Caretaker

It was agreed the caretaker was doing a good job.

The Clerk had approached Medway Council about taking on the devolved function of the street cleaning. She had been told this was not possible at present as the contract had been let to Cleanaway until 2009.

177

d

Lighting

Cllr Colyer reported there was a new light in Avery Way .

178

e

Transport

Cllr Marsh reported on a dispute between Medway Council and Arriva. Tom Calvert was investigating why the Amberlee service was not running. A trip to Hastings had been organised for 5 August.

11

MANAGEMENT OF THE COUNCIL'S LAND AND PROPERTY

179

180

181

a

Village Hall

i  Cllr Mrs Forrest reported that a fire extinguisher had been stolen and had been found on the old school site. The Fire Service was being asked to carry out a check. They were hoping to break even financially. Mrs Skues was resigning as caretaker from the end of July. New curtains had been put up.

ii  Roof. The Trading Standards officer had paid a site visit.

iii Garden Area. The fencing had been started. The pre-school shed was rotten and the pre-school would be informed. Cllr Colyer said that the grass had been cut and the new plants were being watered.

182

b

Woodland , Avery Way

Nothing to report.

183

184

185

c

Recreation Ground

i  General matters. Nothing to report.

ii  Youth Shelter. The youth shelter was on order. Cllr Marsh had written an article for the magazine.

iii  Goal Posts. These would be ordered to co-ordinate with the installation of the youth shelter.

186

d

All Saints Allotments

It had been reported that rubbish had been dumped on the site and Cllr Marsh would investigate.

187

188

e

Cross Park

i  General Maintenance. Cllr Colyer had nothing to report. The Clerk had arranged a meeting to reform the Association.

ii  Metal Detecting Club. The Club's request was discussed. Cllr Marsh had concerns about parking. Cllr Mrs George proposed that the Club's request be granted. This was seconded by Cllr Colyer and carried, 7 votes for, 1 against. Cllrs Morrad and Colyer would make joint arrangements for supervision on the day.

189

f

Noticeboard

Cllr Marsh reported that WPC Knight had advised against installing a noticeboard by the shops. An alternative was on the Village Hall, which would still serve that end of the village

190

g

The Brimp

The Clerk reported that one of the Scout leaders had telephoned to confirm that the lease expired in June 2006. She had asked that the district commissioner contact her so that discussions could start about what would happen after that date but he had not done so.

12

191

VITAL VILLAGES

Cllr Marsh reported that the Quiz Night had had to be cancelled. The questionnaire had officially closed, with a 14% response. The results would be published in a future issue of the magazine. Satellite groups were being set up.

13

RURAL LIAISON COMMITTEE

192

a

Representative's Report

Cllr Marsh reported that the July meeting had been cancelled. The next meeting would be held in September, hosted by High Halstow PC.

193

b

Rural Liaison Grant Projects

i  Village Hall bench. Deferred to next meeting.

14

KAPC/MEDWAY AREA COMMITTEE

194

a

Representative's Report

Cllr Morrad reported there had been no meeting.

15

COMMUNICATION

195

a

Villagers' Life Magazine

A review meeting with the Editor had been held. Circulation among the chalets had been discussed. Cllr Marsh had found a volunteer for delivery and the Clerk would attempt to discover which chalets paid council tax.

196

b

Website

The KCC website free page was now live and it gave a direct link to the official site..

16

197

CLERK'S REPORT

Two of the three filing cabinets in the Village Hall had been cleared and old or unnecessary papers had been disposed of.

17

198

CONSULTATION

No documents received.

18

CORRESPONDENCE

199

a

Defra – Clean Neighbourhoods and Environment Act

This was being looked at by the Monitoring Officer.

200

b

Southern Water

A partial hosepipe ban was in force.

19

201

REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.

20

ANY OTHER BUSINESS

202

a

Dog Bins

The provision of dog bins in the village was raised.

203

b

Yantlett Creek

It was reported there had been excessive noise from the firing ground.