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PUBLIC SESSION

Before opening the meeting, the Chairman invited members of the public to speak.

Matters raised were:

Metal Detecting Club. Mr John Robbins introduced himself and spoke about the Metal Detecting Club. They wished to carry out metal detection on Cross Park. They normally paid £10 and were fully insured. They made good the land afterwards. They agreed to provide written information that could be copied and put on the agenda for the next meeting.

Scouts. A group of local scout leaders were in attendance and wished to reopen the cubs and scouts in the village. They referred to the lease on the Scout Hut and land at the Brimp. They were not happy with the idea of sharing the hut with another group. Cllr Beckey said he had had a discussion at the Vital Villages Social Evening. He had been a Scout Leader for many years in London and the Scout Movement promoted activities for youth. Mr Skudder said he would still like to start a drop-in centre if the premises could be shared. Mrs George said that different youth would be involved and she would hope they could give one night a week. The Scout leaders would refer the matter of the lease to the District Commissioner.

Item no
Minute no 05/06
1
111 APOLOGIES

An apology for absence was received from Cllr Mrs Forrest, indisposed.
It was proposed by Cllr Mrs Burrows, seconded by Cllr Colyer and agreed that this apology be accepted.

Apologies for absence were also received from Cllr Mrs Stanney and PC Bateup.

2 CASUAL VACANCIES
112 a Co-option of Councillor

It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed unanimously that Mrs Lynda George be co-opted to the vacancy created by the resignation of Michael Swaby. Mrs George signed her declaration of acceptance of office.

113 b Resignation of Cllr Festorazzi

The Chairman read a letter of resignation for personal reasons from Cllr Richard Festorazzi, the resignation to take effect from the end of the meeting. Cllr Morrad proposed a vote of thanks to Cllr Festorazzi. The Clerk would inform Medway Council and put the formal notice of vacancy in motion.

114 DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF INTERESTS

Cllr Colyer declared a personal interest in items 10c and 11a as the Caretaker’s husband. Cllr Luck declared a personal interest in item 11e as working for the contractor.

4
115
MINUTES OF THE MEETING HELD ON 17 MAY 2005

It was proposed by Cllr Marsh, seconded by Cllr Luck and agreed that the minutes of the meeting held on 17 May 2005 be signed as a true record.

5 MATTERS ARISING

116 No matters were raised.

6 POLICE MATTERS
117 a Parish Constable’s Report

In PC Bateup’s absence there was no report.

118 b Police Liaison Representative’s Report

Cllr Luck said the next meeting was on 19 July.

7
PLANNING
a Applications

119 i MC2005/0841: 36 St Davids Road, Allhallows: Erection of 1.8m high fencing to section of boundary adjacent to highway: Revised drawings

Cllr Festorazzi said the proposed fence had been brought in 1.5m from the footpath. It was still 1.8m high. It was proposed by Cllr Festorazzi and seconded by Cllr Marsh that the Parish Council continue to object to the application on the previous grounds, that the estate was designed for an open aspect, a fence would be detrimental to the street scene and that a fence would also reduce sight lines and compromise road safety. A rider to be added that were the Planning Authority be minded to grant permission, a lower fence would be less damaging to the area. The motion was carried by 4 votes to 2 with 1 abstention.

120 b Decisions

None notified

121 c Appeals and Other Matters

None.

8 FINANCE

122 a Bank Balances

The bank balances as listed on Appendix B were noted.

123 b Cheques signed since last meeting

None.

124 c Accounts for Payment

It was agreed that the accounts as listed on Appendix B be paid (cheques 102024 – 102030)

125 d Subscriptions

None.

e Training and Seminars

126  i Explanation of and consultation on Defra’s New Rural Social & Community Programme, ACRK, 23 June, Lenham no charge. Noted.

127  ii Licensing Act – Filling in the Forms, ACRK, 5 July, Lenham no charge. Noted

128  iii Inspecting Playgrounds, 12 July, Halling £85. Noted

129  iv Clerks training KAPC 13 July £20. The Clerk would be attending.

130  v Councillors Information day 16 July, Lenham, £45 + VAT. Agreed 3 places be booked – Cllrs Mrs Burrows and Mrs George and a councillor co-opted at the next meeting to fill the vacancy created by Cllr Festorazzi’s resignation. (cheque 102031).

9
131 GRANT APPLICATIONS

None.

10 HIGHWAYS AND TRANSPORT
132 a Footpaths

Cllr Marsh reported that the Brimp and the old Avery Way was on-going. He would strim the old Avery Way. Medway Council volunteers had started clearing St Mary Hoo footpaths as he had been unable to go out with Cllr Budd. He would do a walk that could go in the magazine and on the website.
A letter from Mr Stevens was read, his comments on safety along Ratcliffe Highway for walkers and cyclists was noted and would be passed on to the Highway Authority.

133 b Tree Warden’s Report

Cllr Colyer had planted a further four horse chestnuts.

134 c Caretaker

The Clerk had applied to Medway Council to take on the street cleaning.

135 d Lighting

Cllr Colyer reported the old lamppost outside the shops had now been removed.

136 e Transport

Cllr Marsh said there had been no complaints. Tom Calvert was arranging some trips in the summer.

137 f Bus Shelter Questionnaire

The Clerk was delegated to respond with the advice of Cllr Marsh.

11 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY

138 a Village Hall

i    In Cllr Mrs Forrest’s absence, there was no report.

ii   Roof. This was still with Trading Standards.

iii  Garden Area. The Clerk had had sight of the insurance certificate and Andy Beckett had been authorised to begin work on the fencing.

139 b Woodland, Avery Way

Nothing to report.

140 c Recreation Ground

i General matters. Cllr Marsh said more rubbish had been cleared.

ii Youth Shelter. Cllr Marsh said he had attended a meeting where he had been asked why this had been deferred. A letter had been received from PC Tim Harris and this was read out. The police view was strongly in favour of a shelter being provided as soon as possible. Cllr Mrs George said she constantly spoke to the young people and they wanted a shelter. They were disappointed it had been deferred and this reflected badly on the Council. It was proposed by Cllr Marsh, seconded by Cllr Colyer and agreed the youth shelter be ordered without further delay. Cllr Colyer said the young people were prepared to raise £100 for a solar light to be fitted. Cllr Mrs George asked when the permanent goal posts would be installed. After discussion, it was agreed these be ordered to be installed at the same time as the youth shelter. The overall cost would be about £1,000. The young people had agreed to raise £100 towards the cost and the rest would come from the Rural Liaison grant. Cllr Mrs George would arrange for a pitch to be marked out. There might also be room for a tennis court and this could be marked out at the same time. A discussion about the net followed. Cllr Mrs Burrows thought solid nets were available.

141 d All Saints Allotments

Two quotations had been obtained to clear and level the site. Both were over £6,500. According to standing orders, projects at this level would need to be put out to sealed tender with a job specification and draft contract. The budget was insufficient to undertake in the current financial year and the matter would be referred to the Finance Committee when setting the budget for the next financial year.

142 e Cross Park

Cllr Colyer had nothing to report. The Clerk was still trying to arrange a meeting to reform the Association.

143 f Noticeboard

Cllr Colyer had found posters from the Golf Club on the noticeboard on more than one occasion, obscuring Council notices. Cllr Marsh said the board was disintegrating. Roy Shea had offered to make a new one, with lockable doors, for £100. After discussion it was agreed to proceed and to ask for a second board to be made. This could be fitted to the newsagent’s wall, with the permission of Mr Sathi. The Clerk was delegated to deal with the matter, with the assistance of Cllr Marsh.

12

144 VILLAGE GRASS CUTTING

Complaints were received about the standard of grass cutting in the village. After discussion, the Clerk was delegated to explore the possibility of taking on the devolved function of grass cutting in the village from Medway Council.

13

145 VITAL VILLAGES

The Chairman suspended the meeting to enable Cllr Beckey to speak.

Cllr Beckey reported that there had been an overall return of the questionnaire of 14%. The results were now being collated. A fund raising/social evening had been held in the Fenn Bell and £32 had been raised.

The Chairman thanked Cllr Beckey and reconvened the meeting.

14 RURAL LIAISON FORUM
146 a Representative’s Report

Cllr Marsh reported that rural youth matters had been discussed. A Rural Youth Conference would be held on Saturday 24 September. There would now be 6 meetings each year, 3 at parish venues. The January meeting would be hosted by Allhallows. Cllr Marsh would ask for an item to be placed on the agenda of the next meeting, relating to financial assistance for parishes in clearing rubbish from public open spaces.

147 b Rural Liaison Grant Projects

The youth shelter and goal posts were now committed, but about £4,000 could still be spent. Cllr Colyer suggested a metal seat to replace the broken seat at the Village Hall. He would obtain brochures.

15 KAPC/MEDWAY AREA COMMITTEE
148 a Representative’s Report

Cllr Morrad reported there had been no meeting.

16 COMMUNICATION
149 a Villagers’ Life Magazine

A review meeting with the Editor had been arranged.

150 b Website

Nothing to report.

17
151 CLERK’S REPORT

The Clerk said she would be attending a further training day for the Clerks’ Qualification. Cllrs Morrad, Marsh and Mrs Burrows would help sort out the filing in the Village Hall.

18
CONSULTATION

152 a Transfer of Licence, Bourne Leisure

There were no objections to the transfer of licences.

19 CORRESPONDENCE
153 a Invitation to Kent Downs Area of Outstanding Natural Beauty Countryside Day

The invitation was passed to Cllr Colyer.

20
154 REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.

26 ANY OTHER BUSINESS
155 No matters were raised.



The Chairman closed the meeting at 8.45 pm.

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