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Item no
Minute no 05/06
1
59  ELECTION OF CHAIRMAN

Cllr Mrs Burrows proposed that Cllr Morrad be Chairman for the forthcoming year. This was seconded by Cllr Marsh and agreed unanimously.

2 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE

60 Cllr Morrad signed his declaration of acceptance of office as Chairman before the Proper Officer of the Council.

3
61 APOLOGIES FOR ABSENCE

An apology for absence was received from

Cllr Festorazzi                on holiday.

It was proposed by Cllr Colyer, seconded by Cllr Marsh and agreed that this apology be accepted.

4
62 ELECTION OF VICE-CHAIRMAN

Cllr Mrs Forrest proposed that Cllr Marsh be Vice-Chairman for the forthcoming year. This was seconded by Cllr Mrs Burrows and agreed unanimously.

5 VICE-CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE

63 Cllr Marsh signed his declaration of acceptance of office as Vice-Chairman before the Proper Officer of the Council.

6
64 DECLARATIONS OF INTEREST AND MEMBERS’ REGISTER OF INTERESTS

Cllr Colyer declared a personal interest in item 18c as the Caretaker’s husband. Cllr Marsh declared a personal interest in item 19a(iii) as his godson worked for one of the contractors.

7 COMMITTEES
65 a Planning Committee

The following Councillors were appointed to the Planning Committee:

Cllr Morrad (ex officio)
Cllr Marsh (ex officio
Cllr Colyer
Cllr Festorazzi
Cllr Mrs Forrest
Cllr Luck

66 b Finance and General Purposes Committee

The following Councillors were appointed to the Finance and General Purposes Committee:

Cllr Morrad (Chairman)
Cllr Marsh (ex officio)
Cllr Mrs Burrows
Cllr Festorazzi
Vacancy

8 APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES

67 a Rural Liaison Sub-Committee

Cllr Marsh; alternate Cllr Mrs Burrows

68 b KAPC Medway Area Committee

Cllr Morrad and Cllr Mrs Burrows.

69 c Police Liaison Committee

Cllr Luck

70 d Hall Management Committee

Cllr Mrs Forrest

71 e Board of Governors of Allhallows Primary School

Cllr Morrad advised that the criteria for appointments to Governing Bodies had changed and the nomination had disappeared.

72 f CPRE Local Area Committee

Vacant.

9 APPOINTMENTS TO OTHER POSTS

73 a Footpaths Officer

Cllr Marsh with assistance from Cllr Festorazzi.

74 b Tree Warden

Cllr Colyer

75 c Transport Representative

Cllr Marsh.

10
76 CHAIRMAN’S ALLOWANCE

The sum of £250 had been allowed for in the budget for the year and was agreed.

11
77 MINUTES OF THE ORDINARY MEETING OF THE COUNCIL HELD ON 12 APRIL 2005

It was proposed by Cllr Marsh, seconded by Cllr Mrs Burrows and agreed that the minutes of the meeting held on 12 April 2005 be signed as a true record.

12 MATTERS ARISING

78 No matters were raised.

13 POLICE MATTERS
79 a Parish Constable’s Report

In PC Bateup’s absence there was no report.

80 b Police Liaison Representative’s Report

Cllr Luck had not been able to attend the last meeting.

14  PLANNING
a Applications

81 i MC2005/0841: 36 St Davids Road, Allhallows: Erection of 1.8m high fencing to section of boundary adjacent to highway

The Parish Council objects to the above application. The estate was designed for an open aspect and a fence would be detrimental to the street scene. A fence would also reduce sight lines and compromise road safety.

82 b Decisions

None notified

83 c Appeals and Other Matters

None.

15 FINANCE
84 a Bank Balances

The bank balances as listed on Appendix B were noted.

85 b Cheques signed since last meeting

The payment of cheque 102017 as listed on Appendix B was ratified.

86 c Accounts for Payment

It was agreed that the accounts as listed on Appendix B be paid (cheques 102018 – 102021) with the addition of £140.77 to G J Todd (102022) and £425 to A Beckett (102023).

87 d Internal Audit

The report of the internal auditor was received.

88 e Accounts 2003/4

It was proposed by Cllr Mrs Forrest, seconded by Cllr Marsh and agreed that the accounts for the year to 31 March 2005 be adopted and signed by the Chairman and Responsible Financial Officer.

89 f Audit Annual Return 2004/5

It was proposed by Cllr Marsh, seconded by Cllr Colyer and agreed the Statement of Accounts and Statement of Assurance on the Annual Return for 2004/5 be signed by the Chairman and the Clerk.

90 g Subscriptions

i ACRK. It was agreed to renew membership at £35.

16 GRANT APPLICATIONS
91 a Bumble Bee Alliance

It was proposed by Cllr Morrad, seconded by Cllr Marsh and agreed no grant be made to this organisation.

17 HIGHWAYS AND TRANSPORT
92 a Footpaths

Cllr Marsh reported that the Brimp and the old Avery Way were being dealt with by Cllr Festorazzi. He still had not been able to meet Cllr Crozer about a walk linking with the Heron Trail. Cllr Budd of St Mary Hoo had not been available. Two abandoned cars had been dumped at Dagnam Farm, these had been removed immediately.

Cllr Morrad said the Brimp was either Crown land or open access. Bourne Leisure had tried to purchase it but had been unable to do so. Medway Council was not very interested. Cllr Festorazzi now had the old maps concerning the old Avery Way. He felt there must be records held in archive at Strood. There was a need to alter its status to a byway. The link off Homewood Road was now shown as a track, Medway Council said it had no status. On the old maps it was always shown as a road.

93 b Tree Warden’s Report

Cllr Colyer had some horse chestnut and sweet chestnut seedlings to plant out in the village. A few more elms were dying and he would deal with them.

94 c Caretaker

The caretaker was now collecting four sacks each week. Cllr Morrad suggested the Council give consideration to taking on street cleaning from Medway Council. The Clerk was asked to investigate.

95 d Lighting

Cllr Colyer reported the old lamppost outside the shops had not been removed.

96 e Transport

Cllr Marsh said another trip was being organised to Bluewater on Friday 20 May. No problems with the buses had been reported.

19 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
97 a Village Hall

i Cllr Mrs Forrest reported bookings were down. There would be a feature in the next issue of the magazine.

ii General Landscaping. Cllr Colyer said the new plants had gone in and were being watered regularly. The grass had been cut.

iii Garden Area. Cllr Marsh reported that quotations for fencing had been sought from Roy Shea, R & D Fencing and Andy Beckett. Neither Roy Shea nor R & D Fencing had submitted quotations as being too busy at present. Andy Beckett’s detailed quotation was read out. He had also quoted to clear an old shed from the site and refurbish another shed and the total for all three jobs was £2,432. It was proposed by Cllr Mrs Forrest, seconded by Cllr Luck and agreed to accept this quotation, subject to sight of Mr Beckett’s insurance.

98 b Recreation Ground

Cllr Marsh said that fencing as required would cost more than £4,000. The Clerk was trying to meet with the developer’s agents to establish and mark out the boundary.

Medway Council had given permission for the erection of the youth shelter, subject to consultation with the youth and surrounding residents. It was known the youth wanted the shelter and Cllr Colyer had consulted the residents of St George’s Walk and St Luke’s Way who would be affected.

The Chairman then suspended the meeting to allow Mr and Mrs Skudder to speak.

Mrs Skudder said she had talked with some of the young people who were hanging about at the bus stop at St David’s Road. They had said they would not use the youth shelter as it would not be lit. She then outlined her proposals to set up a Youth Drop-in Centre in the Scout Hut at the Brimp. She had the support of the Youth Service and Kent Youth and enough volunteers. She was experiencing problems in reaching the Scouts and asked for the Parish Council’s help.

The Chairman thanked Mr and Mrs Skudder and reconvened the meeting.

After discussion, the Clerk was asked to contact the Scouts District Commissioner, David Brake. The Chairman also suggested the youth shelter be deferred for the time being.

Cllr Marsh reported on rubbish at the rear of a property in St Luke’s Way. Although it was not on Council land, it was causing distress to an elderly resident and the Clerk had arranged for its removal.

100 c All Saints Allotments

Quotations would be obtained to clear and level the site.

101 d Woodland, Avery Way

Cllr Colyer had nothing to report.

102 e Cross Park

Nothing further had been heard from Medway Council about prosecuting the person who had dumped the builders rubble. It was agreed to write to all householders backing onto Cross Park. Cllr Morrad said he would deliver the letters. The gate was locked. It was agreed to investigate a suitable kissing gate. It was necessary to resurrect the Cross Park Community Association and the Clerk would convene a meeting with Cllrs Marsh and Colyer and Mrs George.

20 RURAL LIAISON FORUM
103 a Representative’s Report

No meeting.

21 KAPC/MEDWAY AREA COMMITTEE
104 a Representative’s Report

Cllr Morrad reported there had been no meeting.

22
105 VILLAGERS’ LIFE MAGAZINE

Nothing to report. Cllr Marsh agreed to be involved in review meetings with the Editor.

23 CONSULTATION

a Standards Board – Review of Code of Conduct

It was agreed to wait for the Standards Committee to have discussed this.

6
24 CORRESPONDENCE

106 a Trafalgar Weekend

Received.

107 b Youth Club

This had already been discussed.

25

108 REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.

26 ANY OTHER BUSINESS
109 a Golf Club

A resident had spoken to Cllr Luck about disturbed shrubs. He had referred her to Medway Council.

110 b Dedication Service, Rochester Cathedral

Cllr Morrad had received two tickets for the service and passed one of them to Cllr Marsh.


The Chairman closed the meeting at 9.30 pm.

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